Facility Coordinator

City of Orangeburg, South Carolina

Classification Specification

FACILITY COORDINATOR (Baseball/Softball)
Annual Pay: $41,500.00

Purpose of Classification:

The purpose of this classification is to lead and coordinate activities and staff at the North Road baseball/softball recreational facility.

Essential Functions:

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Leads and coordinates daily work activities of assigned crew or co-workers: confers with supervisor to obtain direction regarding work assignments and priorities; organizes tasks in order to complete assigned work; monitors status of work in progress and inspects completed work; confers with co-workers, assists with complex/problem situations, and provides technical expertise; assists with training and instructing co-workers regarding operational procedures and proper use of equipment; assists with supervision of co-workers by reporting employee problems and providing input on disciplinary action and employee performance evaluations.

Coordinates, facilitates, and implements recreation programs and activities that meet the ever-changing needs and physical, social, and emotional interests of the community: develops and distributes schedules for various programs, classes, and activities; leads activities, teaches classes, or secures and schedules individuals to lead/teach classes; provides planning and setup support for activities; and promotes programs and activities.

Coordinates facility use: initiates meetings with baseball, softball and other recreation entities to attract tournament events to facility; maintains master calendar; schedules facility rentals and special events; prepares for scheduled events; sets-up meeting rooms and sports courts; decorates for special events; maintains related contracts and documentation; and opens and closes the facility.

Performs routine bookkeeping functions: assists in developing and implementing budget for assigned facility; monitors expenditures and revenues to ensure compliance with approved budget; prepares daily bank deposit; gathers funds and verifies counts; prepares deposit statements; deposits funds; and maintains related documentation.

Maintains inventory of equipment and supplies: purchases supplies according to established budgetary parameters and event schedules; performs routine maintenance and cleaning tasks as required; prepares and processes purchase orders, including concessions for events; ensures proper maintenance and storage of all equipment and supplies; and maintains inventory records.

Ensures the maintenance of assigned facility: conducts regular inspections of facilities and equipment; schedules required maintenance and repairs for the facility; and ensures the cleanliness of the building and proper operation of equipment.

Performs general customer service and administrative duties as required: receives and responds to inquiries, concerns and complaints of citizens and special event contacts regarding programs, policies and/or personnel; processes participant registrations; assists customers; answers the telephone and greets visitors; prepares reports and correspondence; maintains Facility Coordinator documentation; and enters computer data, etc.

Ensures compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures: enforces and ensures adherence to established safety procedures; monitors work environment and use of safety equipment to ensure safety of employees and other individual; and initiates any actions necessary to correct deviations or violations.

Processes a variety of documentation associated with department/division operations, within designated timeframes and per established procedures: receives and reviews various documentation; reviews, completes, processes, forwards or retains as appropriate; prepares or completes various forms, reports, correspondence, and other documentation; compiles data for further processing or for use in preparation of department reports; and maintains computerized and/or hardcopy records.

Operates a personal computer to enter, retrieve, review or modify data, utilizing word processing, spreadsheet, database, presentation, Internet, e-mail, or other software; and operates general office or other equipment as necessary to complete essential functions.

Communicates with City officials, supervisor, other employees, clients, third party service contractors, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.

Additional Functions:

Performs other related duties as required.

Minimum Qualifications:

Bachelor’s Degree in Parks & Recreation, Leisure Services or a related field required; this classification is considered to be an mid-level professional position, however previous work experience is preferred; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Specific License or Certification Required: Must possess and maintain a valid South Carolina driver’s license.

Specific Knowledge, Skills, or Abilities : Must be able to demonstrate proficiency in performance of the essential functions and learn, comprehend, and apply all City or departmental policies, practices, and procedures necessary to function effectively in the position.

Ability to initiate contacts for facility events is a preferred ability .

Situational Reasoning : Requires the ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria.

ADA Compliance:

Physical Ability : Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements : Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, and visual cues or signals. Some tasks require the ability to communicate orally.

Environmental Factors : Essential functions are regularly performed without exposure to adverse environmental conditions.

Contingent offer based background check, physical and drug screen requirements.

Full-time base salary with full benefits including: employer-paid medical, dental, vision and life insurance; State Pension Plan, etc.

The City of Orangeburg is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. THE CITY OF ORANGEGBURG IS AN AT-WILL EMPLOYER.