School Secretary

Building Secretary

Position: Building Secretary

Location: Silver Creek Primary School

Status: Full-Time

Beginning Date: September 21, 2026

Required Qualifications:

• High school diploma or equivalent and post-secondary training or work experience
• Strong organizational and leadership skills
• Excellent communication skills, both oral and written

Employee Requirements:

• Maintain regular and prompt attendance
• Maintain appropriate appearance
• Promote good public relations for the School Corporation and community
• Contribute to the corporation's goals with integrity, completing all tasks honestly and ethically to build trust and reliability
• Ensure the chain of command is followed when Board policies are communicated to colleagues and supervisors
• Foster a positive work environment by encouraging others, cooperating effectively, and collaborating to solve problems
• Consistently build strong working relationships with all stakeholders
• Adapt well to challenges, show resilience, and demonstrate a strong willingness to learn and grow in the role by being open to feedback
• Remain free of any alcohol or non-prescribed controlled substance abuse in the workplace and follow all Board policies throughout employment in the Corporation

Essential Duties and Responsibilities:

• Serve as the first point of contact for students, parents, staff, and visitors, providing a welcoming and professional office environment
• Manage the front office, including answering phones, responding to emails, and directing inquiries appropriately
• Maintain accurate student records, including enrollment, attendance, and demographic information
• Process student registrations, withdrawals, and transfers in accordance with district procedures
• Prepare and distribute correspondence, reports, newsletters, and school communications
• Schedule appointments and maintain calendars for administrators and school events
• Assist with coordination of school activities, meetings, and events
• Handle confidential information with discretion and in compliance with privacy laws and district policies
• Manage office supplies and place orders as needed
• Process incoming and outgoing mail and deliveries
• Assist with substitute teacher coordination and staff attendance tracking
• Support building administration with clerical duties, reports, and data entry
• Provide support during emergencies by following school safety protocols and procedures
• Adhere to and support board policy, school guidelines, administrative rules and directives
• Respond to correspondence from both staff, students, and parents in a timely manner
• Perform other duties and responsibilities as needed or as directed by the School Building Principals or Superintendent

Pay Scale:

Building Secretary / Treasurer

LEVEL (not reflective of years of service)

0 $17.20

1 $17.37

2 $17.54

3 $17.72

4 $17.89

5 $18.07

6 $18.25

7 $18.44

8 $18.62

9 $18.81

10 $19.00

11 $19.19

12 $19.38

13 $19.57

14 $19.77

15 $19.96

16 $20.16

17 $20.37