Administrative Assistant (Hybrid)

Administrative Assistant (Hybrid) - The Woodlands, TX

Intertek, a leading provider of quality and safety solutions to many of the world's top-recognized brands and companies, is actively seeking an Administrative Assistant (Hybrid) to join our Technical Inspection Services team in the The Woodlands, TX. This is a fantastic opportunity to grow a versatile career in Inspection Services!

Intertek Technical Inspection Services (TIS) is a partner to clients in diverse industries such as oil & gas, renewable energy, engineering, chemical, and transportation. Intertek supports our clients striving to meet the growing global infrastructure requirements and demands for secure and sustainable sources of energy through services such as inspection, expediting, technical auditing, and site construction support.


What are we looking for?

The Administrative Assistant (Hybrid) will be responsible for assisting the coordination team and Technical Specialists in various tasks to help ensure equipment is properly inspected in a timely manner, conforming to client requirements, and that field-based Technical Specialist have all the necessary information (assignment instructions, purchase order, specifications, ITP's, report forms, etc.) to conduct the work.

Shift/Schedule: This is a Regular, Full Time position working 40 hours per week with a hybrid schedule of working in the office and remotely from home.

Location: The Woodlands, TX

What you'll do:

• Assists more senior coordinator in administrative coordination tasks such as assignment setup, report processing, sourcing of inspectors, and travel arrangements for inspectors
• Provides clear and concise assignment instructions to the Technical Specialists in accordance with client's instruction(s) and contractual documents
• Interfaces with the Technical Specialists to ensure that reporting is both detailed and timely
• Verifies that inspectors are paid correctly and on time by auditing and approving inspector timesheets for accuracy during the indicated payroll period, for example, confirming that hours and miles match those submitted on the report to the client, expense receipts are acceptable/legible
• Interfaces with other Intertek offices as needed when work scope dictates that the inspection be performed overseas
• Manages assignments in company's proprietary work process management system.
• Use available systems and procedures to source properly qualified and competent Technical Specialists for assignments
• Potentially serve as main point of contact and liaison between Intertek and a couple smaller customers in preparation for moving to a regular coordination position
• Other administrative duties as assigned

This position outline is a general guideline and does not represent all encompassing details. The position assumes that the incumbent has both the mental and physical requirements to carry out the above defined duties.


Minimum Requirements & Qualifications:

• 0 - 2 years of relevant experience - preferably in the Oil, Gas, and Energy market sector.
• High degree of personal integrity and the ability to collaborate with others.
• Proficiency with Microsoft windows office suite required.
• Excellent verbal and written communication skills essential.
• Model Intertek's 10X Energies at all times within the work place, practicing business the right way
• Be aware of, and adhere to, safety practices and policies to ensure your own safety, as well as the safety of others who may be affected by your actions at work
• Ability to work in fast-paced, multi-tasking environment with shifting priorities and demanding deadlines
• Must be detailed-oriented and able to effectively prioritize and organize workload, with efficient time management
• Ability to communicate and interact effectively in verbal written and presentation formats
• Must possess the fundamental technical and administrative skills required to perform the job duties
• Must be customer focused and quality driven
• Ability to travel as business needs dictate

Preferred Requirements & Qualifications:

• Bachelor's Degree preferred, but not required.

Intertek: Total Quality. Assured.

Intertek is a world leader in the Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion, pace, and precision we work to exceed our customers' expectations, while engaging with our employees to be 10X in their performance and professional growth.

Intertek is a drug-free workplace. As a condition of employment, certain positions may be required to pass a pre-employment drug test based on the type of work that will be performed.

We Value Diversity

Intertek's network of phenomenal people are our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

For individuals with disabilities who would like to request accommodation, or who need assistance applying, please email View email address on click.appcast.io or call View phone number on click.appcast.io (option #5) to speak with a member of the HR Department.

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*Intertek does not accept unsolicited approaches from agencies and will not pay a fee for any placement resulting from the receipt of an unsolicited resume. *Intertek is a leading Total Quality Assurance provider to industries worldwide. Our network of more than 1,000 laboratories and offices in more than 100 countries, delivers innovative and bespoke Assurance, Testing, Inspection and Certification (ATIC) solutions for our customers' operations and supply chains. Working at Intertek means joining a global network of state-of-the-art facilities and passionate people who deliver superior customer service with a purpose of bringing quality, safety, and sustainability to life.