Project Administrator

Overview PROJECT ADMINISTRATOR This is a hybrid position (working both remote and onsite in Beachwood), and will support our Eastern Division. Tremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc. Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America. General Description General Purpose Of The Job: Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases. Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types, including Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services. Responsibilities Manage contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required. Dispatch service orders to WTI Technicians tailored to specific project types; for General Contracting projects, provide WTI Superintendents with essential service orders and field report links to streamline daily reporting. Maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights. Coordinate with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations; track time and expenses, manage payables over 30 days, monitor plan versus actual costs, verify documents (bonds, insurance, submittals), ensure costs align with budget, and validate projects older than 90 days. Prepare customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements. Apply WTI’s commission and discount policies when processing invoices across General Contracting and General Services. Review projects for job closeout audits, update planned versus actual costs, and complete a job closing checklist for final approval. Ensure adherence to WTI’s policies and procedures, maintaining accurate financial data for month-end, quarter-end, and fiscal year-end reporting. Other Required Duties Project Management within technology platforms: Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur Hours to Day Conversions, Calculating Market Price, Weekly backlog meetings Review and resolve customer disputes, Manage tech service expenses Assist with travel and hotel arrangements for maintenance and repair routes Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation Coordinate material orders, Review and process Readsoft workflow items Monitor daily, weekly and monthly reports; Customer/Vendor Billing Portals Bi-weekly Project Review Meetings, Payment Reconciliation, Report low margin jobs Facilitate effective communication; Process Implementation Reviews Assist in the preparation of project presentations, reports, and other project-related materials Problem Solving, Conflict Management, Escalation of concerns and issues Archive Project files as necessary; Participate in special projects when necessary Qualifications Education Business Management/Administration or equivalent combination of education and experience. Experience 4-7 years related experience and/or training Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage Other Skills And Abilities Ability to handle multiple tasks, prioritize effectively, and manage time efficiently; keeping records, documents, and project files organized and easily accessible; excellent written and verbal communication skills; proficiency in project management software and Microsoft Office; ability to identify issues early and escalate as needed; critical thinking and adaptability; understanding of project budgets, cost tracking, and financial reporting; ability to assist with financial documentation; strong time management; ability to work with diverse teams; fostering a collaborative environment; client-focused; conflict resolution; knowledge of State prevailing wage, DB and SCA. Compensation and Benefits The salary range for applicants in this position generally ranges between $60,000 and $66,000. This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law. Benefits Tremco offers a variety of benefits to its employees, including health insurance, paid holidays, paid time off, 401(k) with company match, Company Pension Plan, Performance Based Commission, and continuing education. EEO Statement Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability. #J-18808-Ljbffr