Administrative Assistant

Administrative AssistantWe are seeking a dependable, organized, and detail-oriented Administrative Assistant to join our team. The successful candidate will play a key role in supporting daily office operations, maintaining accurate records, assisting customers, and ensuring administrative processes are completed efficiently and accurately.The ideal candidate will possess strong communication skills, excellent attention to detail, and the ability to manage multiple tasks in a fast-paced office environment.Essential Duties and ResponsibilitiesPrimary duties include, but are not limited to:Answer incoming phone calls, direct calls appropriately, and respond to general customer inquiries in a professional manner.Perform general office duties, including typing, data entry, copying, scanning, and filing.Organize, match, and verify paperwork to ensure documents are accurate, complete, and properly processed.Prepare, process, and send customer invoices in a timely and accurate manner.Review orders, shipping documents, bills of lading, and other related paperwork for accuracy and completeness.Maintain organized records of customer transactions, invoices, orders, and other business documents.Assist with document management and record retention procedures.Communicate with customers and internal team members regarding order status, invoicing, and administrative matters.Support office operations by completing additional administrative tasks as assigned.QualificationsRequired:High school diploma or equivalent.Previous administrative assistant, office assistant, receptionist, or clerical experience preferred.Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.Strong data entry and organizational skills.Excellent verbal and written communication abilities.Ability to handle confidential information professionally.Strong attention to detail and accuracy.Preferred:Experience with invoicing, accounts receivable, or bookkeeping functions.Experience working with shipping documentation, purchase orders, and bills of lading.Knowledge of office equipment and standard administrative procedures.Skills and AbilitiesExceptional organizational and multitasking skills.Ability to work independently and as part of a team.Strong problem-solving abilities.Dependable, punctual, and detail-oriented.Customer service-focused with a professional demeanor.Equal Opportunity Employer. We are committed to creating an inclusive workplace and welcome applications from all qualified candidates.