Accounting & Accounts Payable Specialist

Accounting & Accounts Payable Specialist

San Francisco, California, United States

Accounting & Accounts Payable Specialist

Location: Hybrid San Francisco, CA Compensation: $65,000 $90,000 base salary Schedule: MondayFriday Onsite Requirement: Candidates must be willing to work five days per week onsite in the San Francisco office (8:30 a.m. 5:30 p.m.) during the initial training period, transitioning to a minimum of two days per week onsite thereafter. Work Authorization: Must be authorized to work in the U.S. no visa sponsorship Benefits 401(k) 401(k) matching Health insurance Dental benefit Vision insurance Life insurance Disability benefits Paid time off Parental leave

The Opportunity

HireNow Staffing is acting as a direct placement partner for an established AV-rated civil litigation law firm seeking a detail-oriented Accounting & Accounts Payable Specialist to join its San Francisco office. This role is ideal for an energetic, self-motivated accounting professional who thrives in a fast-paced, high-accountability environment. The position plays a key role in ensuring accurate accounts payable operations, supporting vendor management, and assisting with broader finance functions as needed. Law firm experience is strongly preferred, and occasional accounts receivable support may be required. Candidates must demonstrate resume stability and long-term professional continuity. Contract-heavy, freelance, or short-tenure work histories will not be considered.

Key Responsibilities

• Monitor and reconcile ledgers; prepare and distribute daily accounts payable reports across multiple bank accounts
• Verify, code, and process operational and third-party invoices, including managing invoice holds and payment cycles
• Review, reconcile, and process corporate credit card statements, employee reimbursements, and expense reports
• Reconcile monthly vendor statements and investigate and resolve discrepancies
• Maintain vendor W-9 documentation and support annual 1099 reporting
• Assist with financial reporting, tax audits, and special finance projects
• Maintain compliant vendor files in accordance with security and BAA requirements
• Support management with vendor contracts and ongoing vendor relationships
• Provide occasional accounts receivable support as needed

Only candidates with proven accounts payable ownership and strong attention to detail will be considered.

Required Qualifications (Non-Negotiable)

• Associate's degree in accounting required (bachelor's degree preferred)
• Strong knowledge of accounts payable processes and best practices
• Proven ability to meet deadlines while managing multiple priorities independently
• Exceptional attention to detail, accuracy, and confidentiality
• Strong communication, organization, and problem-solving skills
• Stable resume history with demonstrated job longevity
• Ability to commit to the onsite training schedule in San Francisco

Preferred Qualifications (Strong Differentiators)

• 23 years of general accounting or accounts payable experience
• Accounts receivable exposure
• Prior experience in a law firm or professional services environment (strongly preferred)
• QuickBooks experience

Core Competencies

• High-detail financial processing and reconciliation
• Vendor and contract coordination
• Deadline-driven execution with minimal supervision
• Professional discretion and integrity
• Strong cross-functional collaboration within a legal environment

HireNow Staffing Disclaimer

HireNow Staffing is acting as a direct placement partner for this role. All candidate information is handled confidentially and evaluated against defined requirements. This job description outlines the general scope of responsibilities and qualifications. Duties may evolve based on client needs and business growth. Only candidates meeting the core qualifications will be considered for interview.