Executive Assistant

Executive Assistant

The Executive Assistant is responsible for managing administrative and operational support for executive leadership, ensuring efficient communication, organization, and coordination across the company's parking operations.

Key Responsibilities:

• Provide direct administrative and organizational support to the President and senior leadership team of the parking management company.
• Manage executive calendars, appointments, meetings, travel arrangements, and daily priorities to support efficient business operations.
• Monitor emails and correspondence, prepare responses as appropriate, and ensure time-sensitive matters related to parking operations, clients, and business priorities are addressed promptly.
• Prepare executive presentations, operational reports, meeting agendas, correspondence, and other business documents.
• Coordinate leadership meetings, document key decisions, maintain important-item lists, and follow up to ensure commitments and operational objectives are met.
• Maintain confidential company records, vendor contracts, client agreements, business documents, and executive files.
• Anticipate executive needs, identify potential operational or administrative challenges, and proactively recommend solutions.
• Serve as a trusted liaison between executive leadership, upper management, clients, vendors, and property owners.
• Help ensure operational updates, deadlines, performance expectations, and business priorities are communicated clearly to the appropriate team members.
• Assist leadership with process improvements, parking operations initiatives, and special projects designed to enhance efficiency and overall business performance.
• Review vendor and client contracts and service agreements to ensure accuracy, completeness, and compliance with company policies, identify discrepancies and coordinate to resolve issues.
• Support the coordination of parking operations, vendor services, and administrative processes to promote consistent service delivery across parking facilities.
• Assist with tracking operational performance, contract deadlines, vendor deliverables, and other key business priorities as directed by executive leadership.

Required Qualifications:

• Bachelor's degree preferred, Office Administration, or equivalent professional experience.
• 3 to 5 years of experience in executive assistance, administrative support
• Proven experience supporting executive leadership and coordinating administrative activities across multiple departments or locations.
• Strong organizational and time-management skills, including calendar management, meeting coordination, travel arrangements, and task prioritization.
• Excellent attention to detail, with the ability to manage multiple responsibilities and competing deadlines.
• Strong written and verbal communication skills, with the ability to interact professionally with executives, employees, clients, and vendors.
• Ability to handle confidential information with discretion, professionalism, and sound judgment
• Strong problem-solving skills and the ability to anticipate needs, resolve issues, and follow through on assigned tasks.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Ability to work independently, demonstrate initiative, and provide proactive support to executive leadership.
• Ability to support administrative and operational needs across parking locations as required.
• Ability to thrive in a fast-paced environment where priorities and deadlines may change.

Work Environment and Why Join Us:

• Salary starting $90 to $95K
• On-site- 1st shift
• Eligible for benefits, PTO after 90 days and 401K after 6 months
• Fast-paced, team-oriented environment
• Growing company with advancement opportunities
• Opportunity to build long-term client relationships
• Supportive team and operational backing
• Excellent earning potential for motivated individuals

We will run a 10 year background check.

Preferred Parking Service, LLC