Procurement Specialist

Responsibilities Procurement & Sourcing Coordinates the procurement solicitation process, including preparation, distribution, evaluation support, and documentation for requests for proposals and related competitive procurements. Obtains and documents secondary and tertiary quotes as part of the request for quote process to support pricing validation and vendor selection. Collaborates with group purchasing organizations to identify vendors for organizational needs and to align treatment locations with available contracted pricing and purchasing opportunities. Contract & Vendor Management Reviews vendor contract terms and specifications, assists with contract administration and negotiations based on business needs, coordinates review of terms and conditions with legal counsel as appropriate, and facilitates execution of agreements. Partners with Accounts Payable and internal stakeholders to support vendor onboarding and required documentation. Tracks vendor expenditures and prepares utilization reports, including reporting related to HUB and MBE/WBE vendors and other supplier diversity or external reporting requirements. Purchasing Operations Processes purchase orders and submits them to vendors to support timely order fulfillment and accurate recordkeeping. Analytics & Reporting Prepares and presents vendor spend analyses and purchasing trends to business leaders to support planning, decision making, and cost management. Processes weekly and monthly purchasing card reports, productivity reports, and other assigned procurement-related reporting. Reviews general ledger and budget data to identify savings opportunities, monitor implemented initiatives, and support informed purchasing decisions. Additional Responsibilities Administers the organization's copier fleet and associated leases, including quotes, ordering, lease renewal tracking, and maintenance of related records. Manages the CT Corp relationship and related state registration activities, working with internal teams such as Legal to coordinate and obtain various state tax exemption certificates for the organization. Serves as backup to the Purchasing Specialist and assists with administration of the enterprise vehicle fleet, organization-owned vehicle pool, and purchasing card operations, as assigned. Requirements Bachelor's degree in business, finance, supply chain management, or a related field required; equivalent relevant experience may be considered. Master's degree preferred. Five years of related experience in procurement, purchasing, supply chain, or contract administration required, including experience with purchasing systems, purchasing card administration, vendor research, and procurement procedures and regulations. Purchasing system experience required. Experience with Emburse Enterprise software is a plus. Working knowledge of procurement, supply chain, purchasing processes, internal controls, and applicable regulatory requirements, with the ability to apply that knowledge in a nonprofit or similarly regulated environment. Strong written and verbal communication skills, including the ability to prepare, proofread, edit, and present correspondence, reports, and summaries effectively. Strong analytical and problem-solving skills necessary to prepare and interpret reports, research and evaluate vendors, compare pricing and service levels, resolve discrepancies, and recommend solutions that meet operational needs. Interpersonal and customer service skills necessary to build effective working relationships with internal stakeholders, vendors, and external partners, and to provide guidance on purchasing procedures and related processes. Proficiency with Microsoft Office, particularly Excel, and the ability to use data and reporting tools to analyze spending, prepare reports, and support decision making. Project management skills and the ability to organize multiple priorities, maintain accurate procurement documentation, and meet deadlines in a fast‑paced environment. Physical Responsibilities Ability to communicate with others in order to gather and exchange information. Ability to continually proofread, check and verify data from printed form and computer monitor display. Ability to use a keyboard and video display terminal to enter, retrieve, and/or audit information and data. Compensation (based on experience and credentials) Range begins at $24.74-32.16 This position offers shift differentials on top of the hourly rate. Gateway Foundation conducts annual reviews including merit increases. Benefits at Gateway Foundation Health and Wellness Medical, dental, and vision insurance for employees and dependents Employee wellness program promoting health and fitness and offering cash‑saving premiums Employee assistance programs focused on mental health Financial wellbeing 403(b) Retirement Plan with 3% employer match Short‑term and Long‑term Disability and Life and AD&D Insurance paid for by Gateway Flexible Spending Accounts for medical and dependent care Public Service Loan Forgiveness (PSLF) Flexibility and time off 18 paid time off days per year - accrual rates increase with years of service 9 paid company holidays Work‑life‑balance Personal Development Training & Development Programs Tuition Reimbursement - up to $5,250 per calendar year eLearning access to online courses that provide CEU's and job‑related training Clinical Supervision: Formal and informal guidance Gateway Foundation is an Equal Opportunity Employer: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets. 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