Clerical/Admin - Administrative Assistant

Job Description The Budget Administrative Specialist II reports to the Assistant Dean for Financial Planning and Analysis (FP&A) and will monitor and reconcile budgets and sub-budgets as directed, using Tulane’s financial systems. This position will also assist as requested with accounting and some payroll, such as expense reports and procurement. The Specialist will serve as a School resource for expense report creation, submittal, and compliance, including training users on proper policy and procedures. In addition, the Specialist will assist the Assistant Dean for FP&A and the Chief Business Officer with the annual budgeting process for the school. This position may also assist students with billing questions/issues. This position also holds a Tulane Purchasing Card and Corporate Card and conducts business for many areas in the school. Strict confidentiality must be kept as this position has knowledge of sensitive data (i.e., payroll/salary information, employment files, and credit card numbers). Responsibilities Knowledge of accounting and financial systems and in generating budget reports. Excellent organizational, interpersonal, and verbal/written communication skills. Ability to work independently and to address needs and questions quickly. Proficiency in Microsoft Excel and Outlook. Ability to utilize shared files via a cloud storage system. Knowledge of Tulane’s financial systems. Knowledge of required elements for expense reports. Ability to work with individuals with diverse levels of knowledge and understanding of Tulane systems. Qualifications Required Education and Experience Bachelor's Degree and at least two years of related work experience OR High school diploma/equivalent and six years of directly related work experience Preferred Qualifications Experience working in an academic environment. 5 year of directly applicable payroll, accounts receivable/payable and budget reconciliation experience. About Us Tulane University is an equal opportunity educator and employer committed to providing an education and employment environment free of unlawful discrimination, harassment, and retaliation. Legally protected demographic classifications (such as a person’s race, color, religion, age, sex, national origin, shared ancestry, disability, genetics, veteran status, or any other characteristic protected by federal, state, or local laws) are not relied upon as an eligibility, selection or participation criteria for Tulane’s employment or educational programs or activities. Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing an application or during any phase of the interview process, please contact the Office of Human Resources by phone at View phone number on click.appcast.io or by email at View email address on click.appcast.io. #J-18808-Ljbffr