Commercial Admin Assistant

Job Description

Job Description

Salary: $25-29/hr DOE

Commercial Administrative Assistant

Looking for More Than Just Another Office Job?

At Brda Electric, we believe great companies are built by great people.

For 37 years, we've been serving the Greater St. Louis area with a commitment to quality, integrity, and exceptional customer service. That commitment has earned us more than 900 five-star Google reviews and a reputation as one of the area's most trusted electrical contractors.

As we continue to grow, we're looking for a highly organized, detail-driven, and proactive Commercial Administrative Assistant who wants to play a vital role in helping our commercial projects succeed.

This isn't a position where you'll sit quietly behind a desk all day.

You'll be at the center of our Commercial Department, supporting project teams, coordinating billing, assisting leadership, helping customers, and keeping critical projects moving forward. If you thrive in a fast-paced environment, love staying organized, and enjoy being the person everyone relies on, this could be the perfect opportunity for you.

What You'll Earn

$25$29 per hour DOE

Plus:

• Performance-based bonus opportunities
• 100% company-paid employee health insurance
• Dental, vision, and life insurance
• 401(k) with company match
• Paid holidays and PTO
• Ongoing training and professional development
• Opportunities for advancement and career growth
• Stable, year-round employment with a growing company

What You'll Be Doing

As a key member of our Commercial Team, you'll help support the daily operations of our Operations Manager, Operations Coordinator, Estimators, Field Staff, and Leadership Team.

Keep Projects Moving

• Prepare and issue down payment invoices according to contract requirements
• Generate progress billings, partial invoices, and final invoices for commercial electrical projects
• Verify billing accuracy by coordinating with Operations and Estimating teams
• Track project documentation and maintain organized records
• Support project startup and closeout activities

Be the Go-To Problem Solver

• Serve as a primary contact for customers, contractors, and team members regarding billing and project documentation
• Assist with resolving administrative and billing-related issues quickly and professionally
• Help ensure projects stay organized, compliant, and on track

Manage Critical Project Documentation

• Prepare and distribute Certificates of Insurance (COIs), lien waivers, W-9s, subcontractor agreements, and project contracts
• Follow up with vendors and subcontractors for compliance documentation
• Maintain accurate project and billing files

Support the Office & Leadership Team

• Manage incoming and outgoing mail, packages, and deliveries
• Coordinate shipping and courier services
• Monitor and maintain office supply inventory
• Scan, organize, and distribute documents
• Provide administrative support across departments as needed

Help Drive Business Performance

• Compile reports related to project progress, billing status, revenue tracking, and departmental performance
• Assist leadership in monitoring key commercial metrics and project trends
• Help provide the information needed to make smart business decisions

Additional Responsibilities

• Serve as a Notary Public for company and project-related documents when required
• Ensure all notarizations are completed accurately and in compliance with applicable regulations

Who We're Looking For

We're looking for someone who takes pride in being dependable, organized, and detail-oriented.

You may be a great fit if you have:

• Administrative, billing, project coordination, or office management experience
• Experience in construction, electrical, service, or commercial contracting environments (preferred)
• Exceptional organizational and multitasking skills
• Strong attention to detail and accuracy
• Excellent communication and customer service abilities
• Proficiency with Microsoft Office and business software systems
• The ability to prioritize tasks and adapt in a fast-paced environment
• A positive attitude, professional demeanor, and strong work ethic
• Notary Public certification (preferred) or willingness to obtain certification

Why Brda Electric?

Because we believe people deserve to enjoy where they work.

When you join Brda Electric, you're joining a team that values hard work, supports one another, and takes pride in doing things the right way.

• Family-owned and operated for 37 years
• Over 900 five-star Google reviews
• Strong reputation throughout the Greater St. Louis area
• Supportive team environment
• Modern technology and systems
• Real opportunities for advancement
• Leadership that genuinely cares about employees and customers

Ready to Join a Company That's Growing?

If you're looking for a careernot just a joband want to be part of a team where your contributions truly matter, we'd love to hear from you.

Apply today and help power the future of Brda Electric.