Office Administrator

Office Administrator

We are seeking a reliable and detail-oriented Office Administrator to support daily office operations and assist with accounting-related tasks. This is a temp-to-hire opportunity, offering the potential for permanent placement based on performance. The ideal candidate is organized, proactive, and experienced in administrative and basic accounting functions. This role is essential to maintaining an efficient and professional office environment.

Key Responsibilities:

• Manage day-to-day office operations, including answering phones, emails, and greeting visitors
• Maintain office supplies inventory and place orders as needed
• Schedule meetings, appointments, and manage calendars
• Assist with accounts payable and accounts receivable processes
• Prepare invoices, process payments, and track expenses
• Reconcile bank statements and assist with financial reporting
• Maintain accurate filing systems (physical and digital)
• Support payroll processing and employee records management
• Coordinate with vendors, clients, and internal staff
• Ensure compliance with company policies and procedures

Qualifications:

• Previous experience in an administrative role required
• Accounting experience required (AP/AR, invoicing, reconciliations, etc.)
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Experience with accounting software (e.g., QuickBooks or similar) preferred
• Strong organizational and multitasking skills
• Excellent communication and interpersonal skills
• High attention to detail and accuracy
• Ability to work independently and as part of a team

Work Schedule:

• Monday through Friday, 8:00 AM 5:00 PM