Special Projects and Warranty Coordinator

Are you the person who keeps a busy team organized follows through until every loose end is tied up and enjoys being the go-between who makes things run smoothly PROCON is hiring a Special Projects and Warranty Coordinator t o keep our fast-moving Special Projects team and our warranty program on track.

Youll work alongside our Director of Warranty & Special Projects as the teams organizer and main point of contact. Youll handle the paperwork records and follow-up that let our Project Managers and Estimators focus on pricing and delivering more work.

Most of your time will go to Special Projects: smaller fast-moving commercial construction jobs. The rest goes to warranty administration helping owners get issues resolved after a building is finished. Youll work closely with Accounting Contracts & Insurance client facilities staff field crews and project teams every day.

• Support Project Managers and Estimators day-to-day based on priorities set by the Director
• Log change events and change orders in Procore and keep them current
• Track and route submittals and RFIs and follow up so responses stay on schedule
• Help with subcontractor outreach bid invitations and proposal collection
• Prepare meeting notes action lists correspondence and routine reports
• Help coordinate permits inspections deliveries and site access
• Serve as Special Projects main day-to-day contact with both teams
• Work with Accounting on invoices purchase orders change orders and cost records
• Gather and route subcontract and insurance paperwork and confirm subcontractor insurance certificates are current before work is scheduled
• Log and track warranty and service requests from first report through completion
• Route each issue to the right trade subcontractor or project team using project documents and warranty terms
• Schedule inspections site visits and corrective work including access to occupied buildings
• Keep owners property managers and trade partners updated and escalate disputed or recurring issues to the Director
• Review warranty-related invoices and costs for accuracy before Director approval
• Track closeout records such as warranties O&M manuals as-builts and attic stock
• Help schedule and document owner training and post-occupancy meetings
• Manage the Directors calendar for site visits owner check-ins and closeout activities
• Maintain clean electronic records and help improve our templates and tracking
• Handle sensitive project contract and client information with discretion

Qualifications :

• 3 years of administrative or coordination experience (construction administration project support accounting support contract or insurance administration or warranty/service coordination preferred)
• Strong organization and follow-through with the ability to juggle competing priorities
• Polished written communication: you can draft professional correspondence and reports
• Comfort working with building owners property managers subcontractors and internal teams
• Experience managing document workflows version control and records
• Proficiency in Outlook Excel and Word and the ability to learn new systems like Procore quickly
• Good judgment about when to handle something yourself and when to escalate
• Discretion with sensitive information
• Ability to visit active construction sites and occupied buildings and a valid drivers license
• High integrity with sound ethical judgment
• Takes ownership and follows through on responsibilities
• Positive solution-oriented mindset and resilient attitude
• Works well in teams with strong communication skills
• Open to innovation and continuous improvement

A degree in business or construction management Procore experience construction accounting contracts or insurance support and familiarity with closeout warranties multifamily projects bids or purchase orders are all a plus but not required.

Additional Information :

We offer a collaborative supportive environment where employees are encouraged to learn grow and build rewarding careers.

Apply today and become part of the PROCON team!

Our comprehensive benefits package includes:

• Health Dental & Vision Insurance
• 401(k) with company match
• Paid time off and holidays
• Tuition reimbursement
• Professional development opportunities
• A supportive engaging workplace culture focused on teamwork and excellence.

All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Full-time