OPS Fiscal Assistant I - 1

Position Overview The Florida Department of Environmental Protection (DEP), Office of Resilience and Coastal Protection, Clean Boating Programs is seeking a Fiscal Assistant to support the financial administration and compliance of the Clean Boating Program. This position works closely with program and fiscal staff to ensure grant funds are properly coded, tracked, and expended in accordance with state, federal requirements and grant compliance guidelines. The position plays an important role in supporting grant payment processing, financial reconciliation, and program budget monitoring associated with Clean Vessel Act pump‑out and dump station projects throughout Florida. Responsibilities Assign appropriate budget codes and review grantee reimbursement requests for completeness, accuracy, and compliance with grant requirements. Route and track Clean Vessel Act grant agreements and associated federal funding sources. Reconciling program expenditures within the Florida Accounting Information Resource (FLAIR) and resolve discrepancies related to expenditures, encumbrances, and balances. Prepare grant review forms and supporting documentation for approved program funding agreements. Monitor fiscal activities associated with the Clean Vessel Act Grant Program and assist with tracking program spending authority. Assist in the development of program‑related budget issues for inclusion in the Division’s Legislative Budget Request. Monitor program budgets and financial activity to ensure expenditures align with program goals and approved funding. Coordinate with Department budget staff and program staff regarding fiscal activities and grant funding issues. Maintain financial documentation and records in accordance with state and federal record‑retention requirements. Participate in meetings, conference calls, and coordination activities with program and fiscal staff. Review, examine, analyze, and perform audits of annual financial records. Perform other duties as required in support of the Clean Boating Programs. Required Knowledge, Skills, and Abilities Knowledge of financial recordkeeping and basic accounting principles. Knowledge of grant administration and financial compliance practices related to state or federal programs. Skill in reviewing financial documentation and identifying discrepancies. Skill in the use of Microsoft Excel, Word, and other computer applications used for financial tracking and reporting. Ability to analyze financial data and apply problem‑solving techniques. Ability to organize and maintain detailed financial and program records. Ability to create and maintain spreadsheets, reports, and graphs to support program financial monitoring. Ability to conduct research and prepare clear and comprehensive reports. Ability to effectively use computer software and apply technical solutions to improve program operations. Ability to analyze and interpret financial data related to Clean Boating Programs and grant‑funded activities. Ability to communicate effectively both verbally and in writing. Ability to establish and maintain effective working relationships with program staff. Minimum Qualifications At least three years of verifiable related experience in financial administration, accounting support, grant administration, auditing, or fiscal operations. Post‑secondary degrees from an accredited college or university may be used as an alternative for the required years of experience on a year‑for‑year basis. A valid driver license. Applicable Job‑Specific License or Certifications Florida Certified Contract Manager (FCCM) certification in accordance with Chapter 287.057, Florida Statutes, is required or must be obtained within 12 months of employment. Preferred Qualifications Experience working with state financial systems such as FLAIR or PALM or similar accounting systems. Experience administering or supporting federal or state grant programs. Experience reviewing financial documentation for compliance with grant requirements. Experience using spreadsheets and financial tracking tools to monitor program expenditures. Pay $20.00‑$22.00 per hour based on experience. Benefits Participation in state group insurance (must meet eligibility requirements*). State of Florida 401(a) FICA Alternative Plan (tax‑deferred retirement savings plan). Flexible Spending Accounts. DEP is committed to recruiting and onboarding talented and skilled individuals into its workforce. Veterans and individuals with disabilities are encouraged to contact the recruiter for guidance and answers to questions. The State of Florida supports a drug‑free workplace. All employees are subject to reasonable‑suspicion drug testing in accordance with Section 112.0455, F.S., Drug‑Free Workplace Act. #J-18808-Ljbffr