Administrative Assistant

Job Description

Job Description

Administrative Assistant – Support Executive Leadership and Operational Efficiency at IFSS

Job Overview

• Company: Intelligent Fire Systems & Solutions (IFSS)
• Salary/Pay Rate: $27 per hour
• Location: Reno, NV (89431)
• Job/Employment Type: Full Time
• Project Scope: General office, fleet, and construction administration support

The Opportunity

You will serve as the central backbone of office operations, directly partnering with executive leadership to maintain organizational excellence. This role allows you to make a tangible impact by managing vital logistics, vendor communications, and foundational project data. You will gain exposure to diverse corporate functions while working inside a purpose-driven company that prioritizes life safety.

How You Will Make an Impact

• Route incoming phone calls, emails, and corporate correspondence to ensure accurate communication flows.
• Coordinate complex meeting logistics, compile executive agendas, and distribute accurate meeting minutes to leadership.
• Oversee complete corporate fleet logistics by tracking maintenance records, vehicle registrations, and smog check timelines.
• Manage uniform inventory levels and track digital service licenses for essential software programs like Bluebeam.
• Secure required Certificates of Insurance (COIs) and business license renewals to support ongoing construction project startups.
• Facilitate local courier duties, external office errands, and supply procurement to maintain full workspace readiness.
• Organize physical and digital company records systematically to preserve document confidentiality and support audit compliance.

Required Qualifications & Experience

• Proven experience working successfully as an administrative assistant, receptionist, or similar corporate support role.
• High school diploma or equivalent educational foundation.
• Strong technical capability utilizing Microsoft Office Suite for complex data entry and file management.
• Demonstrated aptitude for professional formatting, structural editing, and proofreading corporate documentation.

Preferred Qualifications & Experience

• Prior administrative experience within a commercial construction, engineering, fire protection, or industrial service environment.
• Exposure to construction project management platforms or specialized field ticketing applications.
• Practical experience coordinating multi-layered corporate events, vendor bidding, and local venue logistics.

Compensation & Benefits

• Stable hourly compensation fixed at $27 per hour.
• Comprehensive medical, dental, and vision packages designed for your long-term wellness.
• Accrued paid time off and observed holiday packages to ensure balanced personal time.
• Direct training and professional mentorship under senior executive leadership.

About Us

Intelligent Fire Systems & Solutions (IFSS) is a fire-life safety construction and service company founded in 2014 with a clear and unwavering purpose: to protect lives, property, and peace of mind. Built on decades of industry expertise, IFSS delivers fire alarm, very early warning, and life-safety solutions with precision, care, and an uncompromising commitment to doing the work the right way every time. At IFSS, life safety is more than a trade; it is a responsibility we take personally.

Intelligent Fire Systems & Solutions (IFSS) is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.