Facilities Coordinator

This job is with JLL, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.

JLL empowers you to shape a brighter way .

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

As a Facilities Coordinator, you will help ensure the client's field offices run smoothly by owning the operational details behind leases, invoices, utilities, and workspace setup. You'll be a key partner to landlords, vendors, and internal client teams-making sure the clients Corporate Real Estate team remain organized, compliant, and responsive. This role is equal parts coordination and follow-through: you'll track moving pieces, keep stakeholders informed, and close the loop so nothing falls through the cracks. If you're someone who loves creating clarity, streamlining processes, and being the go-to person who makes things work, this role is for you.

• Manage real estate operations communications with landlords, vendors, and internal teams

• Ensure lease documentation is accessible and accurate

• Audit the client's internal real estate database to confirm lease data accuracy and resolve discrepancies

• Coordinate furniture purchasing, shipping, delivery, and installation

• Ensure furniture and equipment assets are logged in client's internal asset management tracker to ensure compliance

• Request Certificates of Insurance (COIs) for new offices and provide certificates to landlords as needed

• Support landlord/vendor accounts payable setup

• Communicate fully executed lease terms to client's internal partners

• Coordinate utility activations and terminations; partner with utility aggregators to ensure account creation and payment

• Experience in administrative, operations, real estate, facilities, or office management (or related) roles

• Strong attention to detail and customer service

• Experience with or ability to learn applications, tools, or systems related to accounting, lease management, service management, asset management systems

• Ability to manage multiple workstreams simultaneously while ensuring responsiveness and organization

• Clear, proactive communicator who can coordinate across internal teams and external partners to drive completion and create value for customers

• A strong sense of ownership

• Experience with Atlassian Suite (JIRA, Confluence, Jira Service Management)

• Experience with CoStar or other lease management databases

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at View email address on click.appcast.io. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.