Grants Officer

Job Title

Essential Functions:

Foundation & Government Fundraising

Manage the complete lifecycle of foundation and government grants, including prospect research, letters of inquiry, proposals, budgets, reports, and stewardship.

Write compelling grant proposals and reports that effectively communicate Zach's mission, programs, impact, and funding priorities.

Collaborate with Finance and program staff to develop accurate project budgets and collect program outcomes and evaluation data.

Ensure all proposal, reporting, and stewardship deadlines are met through proactive planning and project management.

Monitor grant opportunities and funding trends to identify new sources of institutional support.

Portfolio & Relationship Management

Manage a portfolio of current and prospective foundation and government funders.

Develop cultivation and stewardship strategies that strengthen long-term institutional relationships.

Coordinate meetings, site visits, and other engagement opportunities with funders.

Prepare briefing materials and talking points for Zach leadership and board members participating in donor meetings.

Ensure timely fulfillment of funder recognition, benefits, and stewardship commitments.

Prospect Research & Pipeline Development

Conduct ongoing research to identify new foundation and government funding opportunities aligned with Zach's mission and strategic priorities.

Maintain an active pipeline of qualified institutional prospects.

Evaluate funding opportunities and provide recommendations to the Director of Development.

Stay informed on trends in philanthropy, grantmaking priorities, and best practices in institutional fundraising.

Project Management & Collaboration

Maintain a comprehensive grants calendar and institutional fundraising work plan.

Maintain accurate constituent records, proposal tracking, and relationship activity within Tessitura.

Partner closely with colleagues across artistic, education, production, marketing, finance, and leadership teams to gather information needed for proposals and reports.

Contribute to department-wide fundraising initiatives and assist with donor events and stewardship activities as needed.

Participate as an engaged member of the Development team, including occasional evening and weekend events.

Physical Demands and Work Environment:

This is a campus-based, on-site role with the ability to work remotely 1-2 days a week per company and department guidelines as approved by the supervisor. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions upon discussion with HR.

The noise level in this work environment is typically low to moderate.

May be expected to lift for move up to 25 pounds

Must have reliable transportation and the ability to occasionally work evenings, weekends, and holidays

Organizational Relationships:

Reports to: Director of Development

Supervises (if any): None

Supports: Department Team members, Mission and department activities and events

Peer collaboration/communicates with: Finance, Marketing, Education regularly and on occasion with other departments and team members across the organization