Senior Office Administrator

Job description: Anthem Development is a fully-integrated owner, developer, builder, and manager of high quality multifamily assets. The firm has remained actively engaged in all aspects of the multifamily housing market, successfully executing a conservative strategy across varying market cycles. Our business is comprised of motivated, dependable, character-driven individuals. We are looking for a highly organized, detail-oriented Senior Administrator to oversee the day-to-day administrative operations of our office while managing our full-cycle Accounts Payable process. This role is ideal for someone who enjoys keeping things organized, ensuring invoices are processed accurately and on time, and maintaining vendor compliance. Job responsibilities include: Manage the full Accounts Payable process from invoice receipt through payment for both stabilized and properties under construction. Review invoices for accuracy and proper coding. Ensure invoices are entered and paid in a timely manner. Collect, track, and maintain Certificates of Insurance (COIs). Obtain and maintain current W-9 forms for all vendors. Assist in HR and managing various accounts. Organization and update of physical and digital files. General clerical data entry, including managing calendar. Serve as the primary administrative support for the office. Answer phones and greet visitors professionally. Scan, file, and organize physical and electronic documents. Assist with incoming and outgoing mail. Order office supplies and maintain office organization. Support leadership with administrative projects and special assignments. Assist with data entry and maintaining company records. Perform general office duties as needed. Running miscellaneous errands as needed such as running bank deposits. The ideal candidate will possess the following skills 4+ years of administrative and/or Accounts Payable experience. Strong understanding of the Accounts Payable process. Excellent organizational skills with exceptional attention to detail. Ability to prioritize multiple tasks and meet deadlines. Strong written and verbal communication skills. Proficient in Microsoft Office, particularly Excel and Outlook. Experience with accounting or ERP software preferred. Ability to work independently while also supporting a collaborative team. "} #J-18808-Ljbffr