Systems Administrator

Job Title: Environmental Health & Safety (EHS) Systems Administrator

Job Description

The Environmental Health & Safety (EHS) Systems Administrator manages, optimizes, and supports the organization’s EHS software platforms and related digital tools. This role ensures that EHS data systems operate effectively, users receive strong support, regulatory requirements are met, and accurate data drives safety, environmental, and compliance decision-making. The EHS Systems Administrator partners closely with IT, Operations, People, and EHS leadership to maintain system integrity and deliver robust reporting and analytics.

Responsibilities

• Administer, configure, and maintain EHS management systems, including incident management, inspections, audits, and sustainability tracking tools.

• Manage system workflows, forms, user roles, permissions, and site configurations to ensure secure and efficient system operation.

• Implement system updates, enhancements, and integrations in partnership with software vendors and internal IT teams.

• Troubleshoot system issues promptly and work to minimize downtime and disruption to users.

• Ensure high data quality through regular audits, validation rules, and proactive monitoring of EHS systems.

• Develop dashboards, automated reports, and analytics that support EHS leadership and site teams in data-driven decision-making.

• Support regulatory and internal reporting needs, including incidents, training completion, waste streams, emissions, and other key EHS metrics.

• Manage data imports, exports, and system integrations with HRIS, ERP, LMS, and other platforms, including demographic data setup and maintenance.

• Provide responsive technical support to system users across multiple sites, levels, and departments.

• Create clear user guides, job aids, and training materials to increase system adoption and user proficiency.

• Conduct live and virtual training sessions for new users and for system enhancements and new features.

• Serve as the primary point of contact between system users and platform vendors, ensuring effective communication and issue resolution.

• Ensure system configuration aligns with company EHS policies and applicable regulatory requirements.

• Partner with EHS teams to improve processes through automation, workflow optimization, and better use of system capabilities.

• Lead or participate in system-related improvement projects, pilots, and rollouts to continuously enhance EHS systems.

• Maintain accurate system documentation, change logs, and data governance standards to support compliance and transparency.

• Apply strong technical acumen to work with complex systems and process automation.

• Demonstrate a customer service orientation by supporting diverse user groups with patience, clarity, and effective communication.

• Uphold a data integrity mindset, ensuring the accuracy, completeness, and reliability of information stored in EHS systems.

• Collaborate effectively with EHS, IT, People, and Operational teams to align system capabilities with business needs.

Essential Skills

• Associates or Bachelor’s degree in a science or software-related field, or equivalent experience.

• Experience administering EHS and LMS software platforms such as KPA, Cority, Enablon, Intelex, Gensuite, VelocityEHS, or similar systems.

• Strong analytical skills and hands-on experience with reporting tools, including Excel, Power BI, Tableau, or built-in system analytics.

• Proven ability to troubleshoot technical issues and communicate solutions clearly to non-technical users.

• Excellent organizational skills, with the ability to manage multiple tasks, priorities, and projects effectively.

• Strong verbal and written communication skills for collaborating with cross-functional teams and supporting diverse user groups.

• Demonstrated project management skills, including planning, coordinating, and executing system-related initiatives.

• Technical acumen and comfort working with complex systems and process automation.

• Attention to detail and a strong commitment to data integrity, accuracy, and reliability.

• Customer service orientation, with the ability to support users at different levels and in different departments.

• Problem-solving skills to diagnose and resolve technical and workflow-related issues efficiently.

• Ability to collaborate effectively across EHS, IT, People, and Operational teams.

Additional Skills & Qualifications

• Experience with system integrations and APIs.

• Knowledge of OSHA, EPA, Cal/OSHA, and other applicable EHS regulations.

• Familiarity with SQL, data modeling, or scripting languages.

• Experience working in manufacturing, industrial, biotech, logistics, or technology environments.

• Experience in data entry, configuration, data management, and data reporting within EHS or similar systems.

Why Work Here?

Employees benefit from a comprehensive benefits package and access to a 401(k) plan, supporting long-term financial well-being. The organization values data-driven decision-making and continuous improvement, offering opportunities to shape EHS systems and processes in a meaningful way. Collaboration across IT, Operations, People, and EHS teams provides a dynamic environment where technical expertise and problem-solving skills are highly appreciated and developed.

Work Environment

The role is based within a food manufacturing environment, with approximately 85% of the time spent in an office setting and 15% on the production floor. The position operates in a typical office and factory environment, including regular visits to operational areas to support system users and EHS initiatives. Occasional travel to operational sites may be required for training, implementation, and support activities.

Job Type & Location

This is a Contract position based out of San Leandro, CA.

Pay and Benefits

The pay range for this position is $45.00 - $45.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision

• Critical Illness, Accident, and Hospital

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

• Life Insurance (Voluntary Life & AD&D for the employee and dependents)

• Short and long-term disability

• Health Spending Account (HSA)

• Transportation benefits

• Employee Assistance Program

• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in San Leandro,CA.

Application Deadline

This position is anticipated to close on Jul 8, 2026.

About Aerotek

Aerotek® Inc. provides staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance. We provide the expertise, solutions and people required to rise to the challenges of North American industry. Headquartered in Hanover, Md., Aerotek operates a unified network of over 200 offices across North America, supporting more than 18,000 clients each year. Aerotek is an Allegis Group company, the global leader in workforce and business solutions. To learn more, visit: Aerotek.com | 1-888-AEROTEK.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.