Transportation Administrative Assistant

Job Title: Administrative Assistant E xemption Status/Test: Nonexempt


Reports to: Director of Transportation


Dept./School: Transportation

Primary Purpose:


Under close supervision provide reception and clerical assistance for the efficient operation of the office.

Qualifications:


Education/Certification:


High school diploma or GED

Special Knowledge/Skills:


Proficient keyboarding skills


Effective organization, communication, and interpersonal skills


Ability to understand and follow detailed written and verbal instructions


Ability to operate multi-line phone system


Bilingual speaker preferred

Major Responsibilities and Duties:

Reception and Phones

1. Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
2. Greet and direct campus visitors. Maintain visitor log and issue visitor passes.
3. Assist parents in checking students in and out of school.
4. Prepare and distribute student identification cards, bus passes, and parking stickers.
5. Assist with the receipt and distribution of student materials, including homework requests.
6. Receive, sort, and distribute mail, messages, documents, and other deliveries.

Other

1. Provide clerical assistance as needed including assisting with the scheduling of appointments.
2. Compile, maintain, and file all reports, records, and other documents as required.
3. Maintain confidentiality.
4. Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:


None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Multi-line phone system; standard office equipment including personal computer and peripherals


Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting


Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching


Lifting: Occasional light lifting and carrying (less than 15 pounds)


Environment: May work prolonged or irregular hours


Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.