Budget Support Specialist

Title: Budget Support Specialist
Location: Atlanta, GA
Schedule: Full-time, onsite Monday–Friday
Salary: $30.00–$35.00 per hour

KMRG, LLC (KMRG) is a federal services company that hires talented professionals to support Government agencies and the communities they serve. We are hiring a Budget Support Specialist to join our team and provide onsite financial and administrative support to the U.S. Attorney’s Office, Northern District of Georgia, in Atlanta, GA.

In this role, you will support the Administration Division by recording and adjusting financial obligations, reviewing invoices and payment requests, processing payments and reimbursements, maintaining financial records, and providing backup support for the office’s travel program.

This position is a strong fit for someone with Government accounting, budgeting, accounts-payable, or financial-management experience who is organized, detail-oriented, comfortable researching discrepancies, and able to manage sensitive financial information. Experience using the Department of Justice’s Unified Financial Management System is strongly preferred, but candidates with experience using other federal or state financial systems are also encouraged to apply.

Applications will be reviewed as they are received. Apply today!

RESPONSIBILITIES
Budget & Obligation Support

• Receive obligating documents for expenses incurred by the District
• Review obligation requests for accuracy, completeness, required documentation, and regulatory compliance
• Confirm expenses are charged to appropriate appropriation, budget category, account classification, and funding code
• Verify that sufficient funds are available before recording an obligation
• Assist with assigning requisition numbers and prevent the issuance of duplicate numbers
• Record one-time and recurring funding obligations in the Unified Financial Management System
• Process litigation, non-litigation, expert-witness, and other funding requests
• Make timely adjustments to obligations to maintain accurate and current fund balances
• Monitor obligation-tracking procedures
• Assist employees with completing requests for obligation

Invoice & Payment Processing

• Prepare and process vouchers, invoices, claims, and other requests for payment
• Review invoices for validity, mathematical accuracy, completeness, and required approvals
• Verify that payment requests include the proper approving authority and receiving signature
• Match invoices and payment requests to the applicable obligating documents
• Confirm that funds have been properly obligated and remain available
• Verify Federal Tax Identification Numbers, Social Security Numbers, and other required payee information
• Select the appropriate payment method through the Unified Financial Management System
• Schedule payments in accordance with Prompt Payment Act requirements
• Help prevent late-payment interest penalties by processing payments within required timeframes
• Research and resolve disputed invoices, payment questions, and missing information

Vendor Payment Support

• Schedule electronic funds transfers, Treasury payments, and other authorized payment methods
• Ensure payments are processed from original invoices or properly certified duplicate documents
• Confirm that each payment has been properly reviewed and approved
• Maintain accountability for payment documentation and related financial records
• Communicate with vendors, attorneys, employees, and Government personnel to resolve discrepancies
• Research missing, incomplete, or inconsistent payment information
• Coordinate with Department of Justice and Executive Office for United States Attorneys personnel as needed
• Notify financial-management staff when payment or documentation discrepancies are identified

Travel Program Support

• Provide backup support to the Budget Officer, analysts, and financial technician for the travel program
• Explain travel procedures, required forms, receipts, and supporting documentation to employees
• Assist employees with interpreting and applying applicable travel regulations
• Review travel authorizations for accuracy, completeness, and appropriate per diem rates
• Analyze discrepancies and work directly with employees to reconcile travel documents
• Review travel vouchers and confirm that required receipts and supporting records are included
• Assign appropriate accounting and funding codes to travel documents
• Enter travel-voucher information into the Unified Financial Management System
• Verify travel entries for accuracy and consistency with the authorized obligation
• Generate reports to confirm travel allocations and funding activity
• Process travel vouchers for payment
• Audit travel vouchers for compliance with applicable regulations, policies, and procedures

Financial Records Management

• Develop and maintain an organized payment-file system for obligations, vouchers, and invoices
• Track pending invoices and determine whether payments have already been issued
• Research payment records to help prevent duplicate payments
• Maintain files for open, pending, adjusted, and completed obligations
• Purge or close files in accordance with approved procedures
• Maintain electronic financial-management payment files under the Administration Division file plan
• Recommend updates or improvements to financial filing and tracking practices
• Maintain logs, manuals, publications, and other administrative reference materials
• Protect financial, employee, vendor, and personally identifiable information

Reporting & Administrative Support

• Develop and maintain working knowledge of the Unified Financial Management System
• Prepare reports regarding financial obligations, payments, travel, and related activity
• Research financial-system problems and take corrective action as appropriate
• Identify routine and complex problems and develop workable solutions
• Draft correspondence regarding bills, rebates, payments, and reimbursable agreements
• Prepare memoranda, reports, and other fiscal or administrative documents
• Respond to employee questions regarding established financial and administrative procedures
• Use spreadsheets and databases to enter, revise, sort, calculate, retrieve, and report information
• Review documents for proper format, spelling, grammar, punctuation, and accuracy
• Use word-processing software to prepare correspondence and other written materials

REQUIRED BACKGROUND

• Experience and expertise performing financial and administrative services (e.g., recording obligations, reviewing invoices, processing payments, maintaining financial records, and supporting travel vouchers)
• Proficiency in Microsoft Office applications
• Ability to use spreadsheets, databases, and word-processing software to enter, review, calculate, retrieve & report info
• Ability to review financial docs for accuracy, completeness, required approvals, and compliance
• Ability to research discrepancies and develop appropriate solutions
• Ability to make responsible decisions on short notice and adapt to unexpected developments
• Ability to maintain confidential information and records
• Valid state driver’s license
• Must live within the general geographic commuting radius of the USAO office
• U.S. citizenship and ability to obtain favorable adjudication for the required background investigation

PREFERRED BACKGROUND

• Experience using the Department of Justice Unified Financial Management System
• Experience creating obligations, processing invoices, reconciling payments, or processing travel vouchers in UFMS
• Experience using federal financial-management systems such as Momentum, Oracle Federal Financials, CGI Momentum, SAP, Delphi, Pegasys, or PRISM financial modules
• Federal budget, accounting, accounts-payable, or financial-technician experience
• Federal travel-program experience using systems such as ConcurGov, E2 Solutions, ETS2, GovTrip, or the Defense Travel System
• State-government accounting, budgeting, or financial-management experience
• Experience supporting a Department of Justice component, U.S. Attorney’s Office, or other federal agency

EDUCATION
One of the following is required:

• Two-year degree in accounting

or

• Four-year degree in finance, business, banking, economics, or a related field

LOCATION

• 75 Ted Turner Drive SW, Suite 600, Atlanta, GA 30303

TRAVEL

• Travel within the Northern District of Georgia may be required
• Occasional travel outside the District may be required
• Travel must be authorized in advance by appropriate Government personnel

WORK HOURS

• Full-time, Monday–Friday; 8:00 AM–4:30 PM; 8 working hours per day with a 30-minute lunch period

CLEARANCE

• U.S. citizenship required as this position supports the U.S. federal government
• Must be able to obtain favorable adjudication for the required background investigation
• Government authorization is required before beginning work

CLIENT

• Department of Justice

EMPLOYMENT CLASSIFICATION

• Employment Classification Eligibility — Non-exempt

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KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.