AP Clerk

Description

Employment Philosophy

Carter-Haston places the highest emphasis on our culture of taking care of people. Our culture begins with a commitment to care for each other and is the foundation for developing positive relationships. We believe our success has been built upon our responsiveness to these relationships and our ability to act upon them with integrity. To help guide us towards this goal, all members of the Carter-Haston team follow a management approach rooted in the core principles of the 5 Basics and 5 Ps, ensuring excellence in property management.

The 5 Basics

• Community Appearance
• Intentional Presentation
• Exceptional Homes
• Prompt Service
• Resident Satisfaction

The 5 Ps

• Personality
• Purpose
• Passion
• Preparation
• Participation

• Carter-Haston is an Equal Opportunity Employer and a Drug Free Workplace and complies with ADA regulations as applicable.


Responsibilities

• Process multi-entity accounts payable (AP) and accounts receivable (AR) in the corporate office for 50+ multi-family residential communities and special purpose entities
• Responsible for AP functions such as maintaining vendor records, recording invoices in AP subledger, processing electronic invoices, processing resident refund checks, assisting with weekly disbursements, verify year-end 1099 reporting, researching outstanding payable issues, and monitoring AP aging
• Responsible for AR functions such as processing corporate bank deposits, applying vendor refunds, recording cash receipts in CR subledger, and researching outstanding deposit issues
• Collaborate as a liaison to community teams to facilitate AP/AR processing and vendor review
• Set up new vendors by obtaining W9 information, monitoring vendors in vendor credentialing, and inputting new vendor data into accounting system
• Gather list of eligible capital expenditures for submission to lender for reimbursement from reserve escrow account and follow up on status of cash receipt
• Assist with front desk operations during scheduled business hours 9am-5pm, when needed, such as greet visitors, provide parking validation, answer and redirect main office line phone calls, deliver metered mail to local post office or FedEx, pick up daily mail, and maintain clean common areas of the corporate office
• Role may vary for different individuals with same title to be compliant with segregation of duties
• Collaborate with other team members and departments to ensure accurate and efficient workflow
• Assist with ad hoc requests for financial information and analysis
• Ensure compliance by completing all courses on the Learning Management System by assigned due dates
• Maintain a professional appearance, attitude, and consistent attendance record
• Perform other duties as assigned

Requirements

Qualifications

• Associate or bachelor's degree in accounting, finance or related field preferred or 2+ years of professional experience
• Proficient in Microsoft Office Suite (Excel, OneDrive, Outlook, SharePoint, Teams, Word)
• Willingness to learn property management software such as RealPage and Yardi
• Effectively communicates early, clearly, and often on tasks, questions, and challenges
• Highly detail-oriented, accurate, and process-driven
• Proactively take ownership of work and follow tasks through to completion without constant oversight
• Remain calm, grounded, and positive when work is complex and time-sensitive
• Ability to maintain confidentiality of sensitive information and demonstrate professional integrity