Deputy Court Clerk IV

Overview


The principal purpose of the Deputy Court Clerk IV is to review all incoming customer requests, accept payments and accurately apply transactions, complete deposits, process mailed-in payments, process correspondence received by mail and email. Respond to customer inquiries, direct customers to courtrooms, schedule cases for court, monitor compliance, and perform collection services by sending delinquent notices and contacting customers by phone. Deputy Court Clerk IVs also review, update, and maintain court dockets; mail hearing notifications to citizens, attorneys, and witnesses. Issue subpoenas as instructed by prosecutors and provide case resolution for citizens who are either in compliance or noncompliant with judicial orders in an efficient and effective manner. Additionally, the Deputy Court Clerk IV provides administrative support to the Judiciary.


Responsibilities
• Provide case resolution for citizens at the lobby windows following court procedures and maintaining compliance with the law, in an efficient, effective, and professional manner
• Processing pleas, processing requests for deferred disposition and driving safety course, and accepting proof of compliance
• Collects fines and generates receipts, balances and prepares deposits; generates reports
• Provides general information about policies and procedures; researches requested information
• Collect money off-site from Community Court and Juvenile Off-Site Court when needed
• Must be able to prepare own deposits and verify funds
• Works as a Judge's clerk in the Courtroom, reviewing and updating cases for defendants who have appeared for Court and have been issued orders from the Judge
• The clerk confirms the case matches the orders from the Judge and is ready for next steps in the Court process
• The clerk obtains the defendant's written acknowledgment receipt of orders. Records all court proceedings
• Acts as "host" and clerk for all WebEx hearings
• Checks in defendants and attorneys into queueing system
• Thoroughly reviewing and creating pre-warrant affidavits, if applicable, for all defendants who do not appear
• Notifies all parties; processes all Motions filed with the Court and updates cases according to judicial orders
• Schedules defendants' cases for all types of hearings: Adult, Juvenile, Family Violence & Ordinance
• Pre-Trials, Jury Trials, Bench Trials, Motion and Administrative hearings, and Show Cause
• Updating cases, scheduling cases on specific dockets, and mailing orders to all parties
• Creates evidence lists and maintains storage of all evidence submitted during trials
• Updates case records according to prosecutor instructions
• Prepares cases for jury and bench trials
• Submits appropriate documentation to DPS for all Family Violence offenses after an appearance
• Provide case resolution for citizens who contact the court through the Municipal Court email
• Response need to be generated within 48 business hours
• This includes processing pleas, requests for deferred disposition or driving safety courses, accepting proof of compliance, payment plan requests, motion requests, and Defense Attorney communication
• Monitors and tracks collection plans and contacts delinquent customers and prepares and mails reminder notices
• Assists customers ordered by the Judge to perform community service by providing a location and/or list of community non-profit organizations
• Accurately enters data into court case management software and scans all documentation to the corresponding case
• Updates notes appropriately
• Assists Attorneys and defendants with motions for new trials and appeals
• Collect fees and all appropriate documentation
• Routes to Judicial or Administrative queues
• Maintains customer records in the courts database system by entering fines, court costs, and other fees as determined by Municipal Court Presiding Judge
• Maintain paper copy of all records per retention policies in the Retention Room
• May be asked to perform other duties as assigned


Position Type and Typical Hours of Work

• Non Exempt - Full-Time
• Flexibility to work evenings, weekends, and holidays is a schedule requirement
• In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.


Qualifications
• Associates Degree (AA/AS); or 2 year technical certificate
• Two (2) years of experience


Licenses and Certifications
• Must obtain TMCEC Municipal Court Certification within eighteen (18) months of hire.


Required
• A valid driver's license is required; successful out-of-state candidates must be able to obtain a valid Texas driver's license within 90 days of hire


Employment Testing


Employment is contingent on passing any post-offer pre-employment screening as listed below:
• Criminal Background Check: Yes
• Motor Vehicle Record Check: Yes
• Drug Screening: Yes
• Physical Exam: Yes


Basis of Rating


A recruitment consultant will evaluate all applications against the posted qualifications and may request additional information. The city may also conduct additional skill assessment tests, in addition to the panel interview.


Supplemental Information
• Any position that lists a minimum qualification for education level and/or license/certification will require the applicant to provide proof of documentation if selected for hire into the position with the City of Corpus Christi.


The City of Corpus is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.