Executive Assistant - General Counsel & Corporate Secretary

Job Description

ADI Global Distribution is a leading global specialty distributor of professionally installed low‑voltage products serving commercial and residential markets, including security, professional audio‑visual (AV), smart living, data communications, and networking solutions. With approximately $4.8 billion in annual revenue, more than 4,100 team members, and 100,000+ customers worldwide, ADI is expected to become an independent publicly traded company upon completion of a tax‑free spin‑off from Resideo Technologies, Inc., targeted between mid‑Q3 and mid‑Q4 2026.

Position Summary

This high‑visibility, high‑trust role provides comprehensive executive administrative support to the General Counsel & Corporate Secretary and the Chief People Officer. The role demands exceptional judgment, discretion, and organizational acumen, routinely handling highly confidential legal, HR, corporate, and board‑level information as ADI establishes itself as a newly independent public company. The ideal candidate thrives in a fast‑paced environment, manages complex and competing priorities independently, and engages comfortably with Board members, C‑suite executives, outside counsel, and external advisors.

Why This Role

It offers a unique opportunity to operate at the center of executive leadership during a critical transformation, helping shape how ADI operates as a newly independent public company.

Job Duties

• Manage complex executive calendars, scheduling meetings, prioritizing appointments, and coordinating domestic and international travel arrangements.
• Serve as a key conduit between the C‑Suite and Board of Directors.
• Coordinate logistics for board meetings, conferences, company events, and off‑site retreats.
• Schedule board and committee meetings and ensure timely communication of agendas and materials.
• Build board books and upload materials to the Diligent board portal.
• Draft, edit, and proofread correspondence, reports, presentations, executive briefings, and board meeting materials.
• Screen and prioritize phone calls, emails, and communications on behalf of executives.
• Process and manage expense reports in a timely and accurate manner.
• Maintain confidential records, contracts, and personnel files with strict discretion.
• Conduct research and prepare executive summaries and briefing documents.
• Liaise with internal departments, clients, vendors, and board members on behalf of senior leadership.
• Mentor junior administrative staff as needed.
• Support special projects and strategic initiatives assigned by executive leadership.

Must Haves

• 7+ years of executive assistant experience, including C‑suite support.
• Strong proficiency in Microsoft Office, Teams, and board tools (e.g., Diligent).
• Exceptional communication and organizational skills.
• Ability to manage competing priorities independently with strong attention to detail.
• Professional presence and comfort engaging with senior leaders and Board members.

We Value

• Experience in distribution, industrial, or global environments.
• Familiarity with SEC processes, proxy cycles, and governance practices.
• Experience supporting a spin‑off, IPO, or major transaction.

Key Competencies

• Discretion & Judgment: Handles highly sensitive information with integrity and sound decision‑making.
• Execution Excellence: Delivers highly accurate, polished work under tight deadlines.
• Proactive Mindset: Anticipates needs and resolves issues before escalation.
• Stakeholder Management: Builds trusted relationships with executives, Board members, and external partners.
• Adaptability: Thrives in a fast‑paced, evolving, public‑company environment.

Working Conditions

• Full‑time role with flexibility required to support Board cycles, earnings periods, and key governance milestones.
• Occasional evening and weekend work aligned to Board and reporting schedules.
• Limited travel required (10‑15%).
• Hybrid work environment may be available outside peak governance periods.

What’s in it for You

• ADI provides comprehensive benefits, including life and health insurance, life assistance program, accidental death and dismemberment insurance, disability insurance, 401(k) plan, and vacation & holidays.

About Us

Resideo Technologies has announced its intention to spin off ADI Global Distribution and establish it as a separate, publicly traded company. Upon separation, both companies will operate independently to better serve their respective markets and customers.

Equal Employment Opportunity Statement

ADI Global Distribution and Resideo Technologies are equal‑opportunity employers. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, religion, or veteran status. For more information on applicable U.S. equal employment regulations, refer to the “EEO is the Law” poster.