Administrative Support Specialist

Administrative Support Specialist

Location: Marion County, FL

Pay: $18.24/hour

Schedule: Monday – Friday, 8:00 AM – 5:00 PM (1-hour lunch)

Job Type: Temporary / Contract

About the Role

We’re hiring a Staff Assistant III to support a Marion County department with day-to-day administrative operations. This role is ideal for someone highly organized, detail-oriented, and comfortable managing multiple priorities in a structured office environment.

This position will follow a consistent Monday–Friday schedule year-round to ensure office coverage, even when other staff transition to summer hours.

Minimum Qualifications

• High school diploma or GED
• 3+ years of administrative, clerical, or secretarial experience
• Strong proficiency in Microsoft Office, especially Excel and Outlook
• Experience scheduling meetings and managing calendars
• Ability to handle multiple tasks and meet deadlines in a fast-paced environment
• Excellent communication and customer service skills

Preferred Experience

• Experience in a government or public sector environment
• Background in budgeting, purchasing, or accounts payable
• Experience handling confidential or sensitive information

Key Responsibilities

• Provide administrative and secretarial support to department leadership
• Prepare reports, correspondence, meeting minutes, and documentation
• Manage calendars, schedule meetings, and coordinate interviews
• Handle purchasing, accounts payable, and track budget activity
• Process boot reimbursement requests and maintain related records
• Organize legal agreements and maintain accurate filing systems
• Maintain and update the emergency response manual (including hurricane season readiness)
• Scan and organize engineering and departmental documents into shared drives
• Coordinate travel arrangements for staff
• Process work orders and coordinate with other county departments
• Answer phones, greet visitors, and provide professional customer service
• Provide feedback on office processes and support continuous improvement efforts

Additional Requirements

• Valid Florida driver’s license
• Ability to pass background screening (if required)
• Notary Public certification may be required depending on assignment

What You’ll Bring

• Strong organizational skills and attention to detail
• Ability to manage delegated tasks with minimal supervision
• Sound judgment and proactive problem-solving skills
• High level of initiative and accountability
• Professional, customer-focused mindset

Work Environment

• Office-based role in a professional county setting
• Primarily seated work with occasional lifting (up to 25 lbs) IND2