Assistant House Manager

Assistant House Manager

The Assistant House Manager is a DSP/CRMA certified staff member who assists and supports the House Manager in the day-to-day operations of the home. The Assistant House Manager must act as a role model and mentor co-workers by maintaining a positive, team-oriented attitude, and keeping an open line of communication with the House Manager. Must be flexible and adaptable to change and able to prioritize duties.

Responsibilities

Essential Duties

• Assist with monthly fire drill and associated documentation, ensuring they are completed as defined by licensing and agency policies and procedures.

• Complete all applicable duties on the Home Monthly Checklist and submit to your supervisor by the 8th of each month.

• Ensure completion of the Monthly Med Room and MAR Review and submit it to the House Manager.

• Support staff to complete required training needs as requested by the program House Manager and training department.

• Take an active role in assisting with staff scheduling in the home, excluding approval of overtime.

• Follow all agency policies, procedures, and safety practices. Attend monthly Safety Committee meetings or identify who will attend in your absence.

• Complete assigned Safety Committee tasks in accordance with agency policies and procedures.

• Assist House Manager with monitoring the facility for repair needs and report concerns in a timely manner. Ensure the home maintains a clean and safe environment.

• Assist House Manager with monitoring and maintaining a reasonable amount of inventory to ensure necessary items are stocked.

Assist House Manager with monitoring vehicle maintenance and schedule services as needed.

• Assist with coordination of members' appointments and follow up on all recommendations. Complete all required documentation.

• Assist with reconciling Petty Cash monthly or as needed.

• Assist in preparation and participate in Resident Counsel Meetings, ensuring meeting minutes are posted in the appropriate place.

• Assist with completing Annual Waiver Assessments, Care Plans, PCP paperwork, client attendance, Modivcare Mileage Reimbursement, program charge accounts, Monthly Summary of Members and submit client pay stubs (if applicable), etc. as well as other administrative duties deemed necessary.

• Assist with gathering payroll information to be used by the House Manager in preparing and submitting payroll, ensuring all staff approve their timecards in a timely manner.

• Assist with New Employee In-Home Orientation Checklist for all new hires.

• Assist with ensuring staff are aware of and understand member PCP goals.

• Assist with mentoring and development of co-workers.

• Assist with documentation compliance by working with House Manager on reviewing documentation and training staff as needed.

• Collaborate with and assist in training other Assistant House Managers as needed in order to ensure uniform systems are being followed.

• Assist with direct care responsibilities.

• Maintain all applicable trainings as required.

• Other duties as assigned.