Emergency Management Coordinator

Emergency Preparedness Coordinator

Under general supervision, this position serves as the City's liaison on emergency preparedness issues, coordinates training programs and emergency operations drills, assists departments with their emergency and mitigation plans, grant application and administration, and administers the submittal process for Federal and State reimbursement claims for the City's costs during emergency operations; and performs other related duties.

General supervision is provided by the Fire Chief. Work is evaluated primarily on the basis of results achieved. May supervise support personnel.

The following essential functions are those that are critical, integral, necessary, crucial, primary and fundamental to the job. Incumbents who possess the requisite skill, experience, education, and other job-related requirements of a position are expected to perform the essential functions of the job with or without a reasonable accommodation. The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Provides staff support to the Fire Chief and the City Manager's Office to coordinate actual or potential emergency preparedness or response efforts.
• Serves as the City's liaison on emergency preparedness issues with the United States Federal Emergency Management Agency, the State of California Office of Emergency Services, the Los Angeles County Office of Emergency Management, Area E and other local municipalities.
• Coordinates training programs and emergency operations exercises and drills to prepare City department staff to respond quickly and effectively to emergencies.
• Develops cost estimates and makes budget projections.
• Develops, maintains and updates the City's Multi-Hazard Function Plan.
• Responds to Emergency Operation Center (EOC) and coordinates operations during natural or man-made disasters.
• Writes memos, City Council Reports, Damage Reports, and other administrative reports.
• Advises departments on their emergency plans and coordinates interdepartmental activities.
• Applies for and administers federal and state grants.
• Administers the process for submitting federal and state reimbursement claims for City's costs during and after emergency operations.
• Serves as the City's Radiological Defense Officer.
• Represents the City on various internal and external task forces and committees.
• Directs and supervises the Emergency Preparedness/Community Emergency Response Team (CERT) volunteer program.
• Reviews state and federal proposed legislation affecting emergency operations and provides recommendations.
• Remains current on emergency management laws, regulations, strategies and trends.
• Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service. Performs related duties and responsibilities as assigned.

Possession of a Bachelor's degree in Business/Public Administration, Fire Science, Emergency Management or a related field from an accredited college or university; AND three (3) years of responsible experience in public administration, research and finance, grants application and administration, including three years of emergency management experience; OR an equivalent combination of training and experience.

• Principles and practices of public administration and government organization.
• Research techniques, methods, and procedures.
• Principles, methods, and practices of municipal budgeting and finance.
• Federal and state grant application processes and sound fiscal administration of grants.
• Principles and practices of local emergency management, including EOC management/operations.
• Principles and practices of National Incident Management Systems (NIMS Standardized Emergency Management Systems (SEMS) and Incident Command Systems (ICS).

• Integrating and applying the concepts of comprehensive emergency management (mitigation, preparedness, response and recovery) into the City's disaster programs.
• Identifying and analyzing the effects of hazards that threaten the City.
• Securing technical and financial assistance available through state and federal programs and grants.
• Interpreting federal and state funding regulations as they impact the City.
• Gathering pertinent facts, making thorough analyses, and arriving at sound conclusions.
• Working cooperatively with other City employees, representatives from state, county and local governments, and the public.
• Producing written documents with clearly organized thoughts using proper English sentence construction, punctuation and grammar.
• Communicating orally in a face-to-face one-on-one setting, in group settings, or using a telephone.
• Observing, comparing, or monitoring data included in management reports to determine compliance with procedures.
• Working safely without presenting a direct threat to self or others.
• Comprehending and making inferences from written material in the English language.
• Developing and maintaining working relationships with private, military, local, state and federal officials in order to keep up-to-date on current issues facing the emergency management community.
• Ability to proficiently use the Microsoft Office Suite (including Word, Excel, Outlook, PowerPoint and Visio).
• Operating a personal computer utilizing standard and specialized software.

Work is performed in primarily in an office environment and in an outdoor setting and will require some work in high temperatures (above 80 degrees) and low temperatures (40-60 degrees). Work will require frequent driving, lifting, reaching, climbing, stretching and on occasion pushing. Remain in a sitting position for long periods of time.