Accounting Specialist

Job Description

Job Description

We are looking for an Accounting Specialist to join a fully onsite team in Conroe, Texas on a Contract basis. This position supports daily accounting operations in a manufacturing setting, with a strong focus on payables, receivables, billing, and financial accuracy. The ideal candidate brings hands-on QuickBooks Online experience, strong attention to detail, and the ability to manage multiple priorities in a fast-moving environment.

Responsibilities:
• Manage incoming vendor invoices in QuickBooks Online and record transactions with a high level of accuracy.
• Review purchase orders and receiving records to verify invoice details before processing payment.
• Execute payment activities through checks, ACH, and wire transfers while maintaining complete supporting documentation.
• Support customer accounts by creating invoices, applying payments, and tracking outstanding balances.
• Maintain accurate billing records and help ensure customer charges are issued correctly and on schedule.
• Reconcile vendor statements, investigate discrepancies, and coordinate resolution with internal teams and suppliers.
• Organize vendor files, tax documentation, and other accounting records to support compliance and audit readiness.
• Contribute to month-end and year-end close activities, including account reconciliations, reporting support, and 1099 preparation.• At least 3 years of experience in an accounting role with exposure to both AP and AR functions.
• Demonstrated experience handling billing, invoicing, vendor payments, and account reconciliation tasks.
• Proficiency with QuickBooks Online is required for success in this role.
• Strong working knowledge of Microsoft Excel and general accounting systems.
• Background in a manufacturing, production, or inventory-driven environment is preferred.
• Excellent attention to detail with the ability to identify issues and resolve them efficiently.
• Ability to work independently, stay organized, and manage multiple deadlines effectively.
• Strong written and verbal communication skills for working with vendors, customers, and internal stakeholders.