Sr. Executive Assistant

Overview The Executive Assistant is responsible for providing high‑level administrative support to senior‑level executive management and coordinating reception and office management activities. This position performs a variety of advanced administrative duties while serving as a key liaison between executives, internal teams, clients, and external stakeholders. The ideal candidate exercises sound judgment, initiative, discretion, and extensive knowledge of executive support practices and procedures. Full‑Time Schedule Four days onsite and one day remote 8:30 a.m. – 5:30 p.m. ET Who You Are Bachelor's degree or equivalent experience 5+ years of administrative experience supporting senior‑level executives Extensive experience managing complex executive calendars, coordinating meetings across multiple time zones, and proactively resolving scheduling conflicts Proven experience coordinating complex domestic and international travel arrangements, including flights, accommodations, itineraries, transportation, and logistics Strong event planning and coordination experience, including executive meetings, team events, offsites, client events, and firm‑sponsored functions Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams) required Demonstrated experience creating, formatting, editing, and managing executive‑level PowerPoint presentations and meeting materials Basic knowledge of IT and office equipment configuration Strong initiative with the ability to work independently and proactively identify opportunities to improve processes and operational efficiencies Excellent organizational, time‑management, and prioritization skills with the ability to manage multiple competing priorities in a fast‑paced environment Exceptional attention to detail and commitment to accuracy Entrepreneurial spirit and solution‑oriented mindset Ability to thrive in an ever‑changing, dynamic environment Strong written and verbal communication skills with the ability to interact professionally with executives, clients, and internal teams Desire to actively participate in Riveron's culture and internal initiatives, including community service, training, interviewing, networking events, and firm activities What You'll Do Serve as a trusted partner to senior executives by managing day‑to‑day administrative priorities and ensuring seamless executive support Screen incoming calls, field questions, and respond independently when appropriate while exercising discretion and judgment regarding communications Manage complex executive calendars, acting as a strategic gatekeeper by prioritizing requests, coordinating meetings, anticipating scheduling conflicts, and maximizing executive productivity Coordinate onsite, offsite, and virtual meetings, including logistics, agendas, materials, attendee communications, and follow‑up actions Organize comprehensive domestic and international travel arrangements, including flights, hotels, transportation, dining reservations, visas (when applicable), and detailed travel itineraries Anticipate executive travel needs and proactively address issues to ensure seamless travel experiences Prepare expense reports and reconcile monthly corporate credit card accounts accurately and timely Create, edit, format, and maintain executive‑level presentations, reports, meeting agendas, and other business materials using Microsoft PowerPoint, Excel, Word, and Outlook Assist executives with preparing client‑facing presentations, leadership communications, and business development materials Plan, coordinate, and execute firm and client event logistics, including venue selection, food and beverage coordination, guest accommodations, audiovisual requirements, vendor management, contracts, invoices, and attendee communications Support internal meetings, leadership events, training sessions, recruiting activities, and team‑building initiatives Assist with business development and market‑facing activities by coordinating meetings, preparing materials, and managing logistics Maintain efficient filing and organization of correspondence, reports, presentations, and meeting materials Greet new hires and coordinate day‑one onboarding logistics Provide reception and office support as needed, helping ensure a professional and welcoming office environment Manage special projects and ad‑hoc assignments while providing backup support to other Executive Assistants when needed Equal Opportunity Employer Riveron Consulting is an Equal Opportunity Employer and believes that we are stronger together through our diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability status, protected veteran status, sexual orientation, gender identity or any other characteristic protected by law. Compensation Range $69.7K – $95K #J-18808-Ljbffr Riveron Consulting, LLC.