Administrative Assistant

# 26-04720 Administrative Assistant Job Title: Administrative Assistant Location: Hanover Maryland 21076 End-Client: Engineering Company Pay: $25- $28/hr. Benefits: Comprehensive benefits (401K, Health, Dental, and Vision) through Icon Consultants are available Onsite Flexibility: 100% onsite Job Type: 6 – month contract to hire role Hours: Must work from 8am-5pm * Knowledge of working with travel agents or travel department* * Will support up to 100 people but not at the same time* Overview Position Summary and Location The Senior Administrative Assistant reports to the OTECH Office Manager. The Senior Administrative Assistant performs administrative tasks in support of projects/programs and other departmental tasks. Duties and Responsibilities ESSENTIAL Perform tasks including but not limited to: scheduling appointments, making travel arrangements, completing expense reports, providing meeting support, faxing/copying, maintaining supplies, record-keeping, and mail distribution. Receive and screen telephone calls and visitors. Handle customer/vendor contacts. Assist in preparation of slide presentations and database updates. Cover the main switchboard as required. Overtime may be required on an as-needed basis. ADDITIONAL Additional duties as assigned. Supervisory Responsibilities This position has no supervisory responsibilities. Reporting Relationships Reports to the OTECH Office Manager. Qualifications REQUIRED Associates degree or equivalent experience (ten years total office experience; three years of experience working for executive-level managers) Strong working knowledge of MS Office Suite software. Knowledge of Windows-based Electronic Mail and data communications. Strong mathematical aptitude with the ability to perform complex calculations and analyze numerical data. Ability to work independently and prioritize workloads. High attention to detail and strong grammar and proofreading skills. Reliable team player, with good organizational, time-management, and problem-solving skills. DESIRED Experience with DoD travel regulations, including Joint Travel Regulations (JTR), Defense Travel System (DTS) and GSA per diem rates. Proficiency in PeopleSoft and experience working with Enterprise Resource Planning (ERP) systems. Knowledge of web-based applications/conferencing. Working Conditions This position is considered OFFICE WORK which is characterized as follows. Almost exclusively indoors during the day and occasionally at night Occasional exposure to airborne dust in the work place Work surface is stable (flat) Requires working indoors in environmentally controlled conditions Job tasks are performed in close proximity to other people Physical Activity/Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position is considered LIGHT work. CONSTANT Lift up to 20 pounds Climbing, stooping, kneeling, squatting, and reaching Lift up to 10 pounds Standing Repetitive movements of arms and hands Sit with back supported