Administrative Coordinator 3

Job Description *There are TWO (2) openings in the School of Human Inquiry. To be considered for each, you must apply to both separately* As a selective-admissions, comprehensive public university, Louisiana Tech is committed to quality in teaching, research, creative activity and scholarship, public service, and workforce/economic development. Louisiana Tech maintains as its highest priority the education and development of its students in a challenging environment within a safe and supportive, diverse community of learners. Are you a master of organization with a passion for higher education? We are looking for a proactive Administrative Coordinator 3 to serve as the operational backbone for the School of Human Inquiry. In this pivotal role, you will do much more than manage schedules; you will be a strategic partner to faculty, a guide for students, and a lead architect of the administrative systems that keep our mission moving forward. As an Administrative Coordinator 3, you are the bridge between departmental goals and university-wide execution. From overseeing complex budgets to orchestrating high-profile events and streamlining office workflows, your work ensures that our scholars and students can focus on what they do best: learning and discovery. Join a community that values your growth as many as our students'. Beyond a salary, you’ll enjoy outstanding perks and benefits, generous tuition waivers, and the vibrant, intellectual energy that only a university setting can provide. Job Specification: The official job specifications for this role, as defined by the State Civil Service, can be found here. Job Duties and Other Information: Serve as a clerical assistant to the academic director, to include keeping appointment schedules, answering phones, and emails. Must be able to prepare administrative correspondences such as memos, letters, forms, and documents. Provide clerical assistance to faculty, instructors, and staff within the School of Human Inquiry, including processing travel claims and reimbursements. Manage the administrative offices of the School of Human Inquiry, which includes maintaining the office copier and ensuring that office supplies remain stocked and available. Maintain records of the School of Human Inquiry as required by University Policy. Prepare, complete, and process paperwork to include purchase requisitions, supply requests, and budget reports as needed. Complete degree audits for undergraduate students, submitting necessary paperwork to the dean's office. Maintain oversight of property control and purchasing records; assisting administration in ensuring the department is in possession of and operating according to the current policies and procedures of the University. Manage and monitor student workers and graduate assistants when assigned. Arrange travel and lodging for visitors (guest lecturers, job candidates, etc.), to include preparing and processing all paperwork related to their stay. Assist in logistical arrangements and communications during campus crisis situations. Communicate via phone, email, fax, and in-person meetings with personnel and administrators from other departments on campus. Use a clear writing style free from grammatical, spelling, and typographical errors. Communicate with students and their families via phone and/or email, responding to questions and concerns, and finding resources within the School, College, or wider University to meet their needs. Perform related duties as assigned. Position-Specific Details: Appointment Type: This position will be filled as a Probationary Appointment. Location: Louisiana Tech University, Robinson Hall Work Schedule: The typical work schedule for this position is Monday-Friday, 8am to 5pm. Hourly Rate: $13.77 Closing Date: July 27, 2026 Benefits: health insurance plans and retirement options paid time off for vacation and sick leave paid holidays substantially reduced-rate tuition for employees and their dependents discounted memberships at the university’s sports and wellness center professional development training promotional opportunities market adjustment salary increases are awarded annually (pending funding availability) for eligible classified employees. No Civil Service test score is required in order to be considered for this vacancy. Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. Louisiana Tech University, Office of Human Resources P.O. Box 3173 Ruston, LA 71272 Phone: View phone number on click.appcast.io Fax: View phone number on click.appcast.io Louisiana Tech University is an AA/ADA/EEO employer. Louisiana Tech recruits, selects, employs and promotes without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, political affiliation, age, disability, veteran status, or genetic information in its admission and recruitment of students, educational programs, and activities, or employment policies. Louisiana Tech offers students an unparalleled educational experience in its 79 undergraduate majors, 32 master’s degree programs, and nine doctoral programs. Founded in 1894, the University has been recognized as one of America’s Top Colleges in Forbes and as the No. 1 college in the state of Louisiana for value in Kiplinger’s. The University has been ranked as a Top Tier research university in US News and World Report for 10 years, and is the only university in the state of Louisiana to be recognized in the Times Higher Education (THE) 2020 University Impact Rankings for its commitment to sustainable development. The University has a history of and commitment to creating programs that are the first in their fields, like biomedical and cyber engineering. Louisiana Tech’s partnerships with business, government and the military help create both academic programs and job development in the I-20 Cyber Corridor. Louisiana Tech is an economic driver for our region and state, and our campus is a home for new and growing enterprises. This connection to innovation impacts our academic programs and provides job opportunities for our students in fields like cybersecurity and engineering. The traditional core campus of approximately 280 acres connects with the Enterprise Campus, a home for new and growing enterprises and to the heart of Ruston. Louisiana Tech and the City of Ruston continue to work hand in hand to create a healthier and more environmentally responsible community by developing safe pedestrian paths, lighting, sustainable landscaping, bicycle paths and more. Louisiana Tech University adheres to the equal opportunity provisions of federal and civil rights laws, and does not discriminate on the basis of race, color, national origin, religion, age, sex, sexual orientation, marital status or disability. Louisiana Tech University is a SAME agency. Mortissa Harvey – Title IX Coordinator Office Location: Wyly Tower 1536 Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io #J-18808-Ljbffr