Management & Program Analyst

Summary

The position serves as a Management & Program Analyst, which performs multiple, varying, and complex assignments under the minimal direction of the Enterprise Services Deputy Director, AMK-001. Acts as a subject matter expert and contributing specialist on large work activities or as a project manager for large projects. This position performs most tasks independently.

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Duties

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Applies experience and expert acquisition knowledge on policies, procedures, regulations, and issues/trends to management, Contracting Officer's Representative (CORs), task leads, and other program managers on all matters relating to the acquisition function. Contract will vary from contract support, performance based, and license/software renewal contracts. Typical assignments may include: tracking and analyzing data to ensure compliance with policies and procedures; providing guidance to less-experienced professionals in day-to-day operations; identifying, analyzing, recommending acquisition solutions for complex/difficult problems, contract management, assisting in establishing internal acquisition processes, serves as the COR for various service contracts, which includes providing oversight and direction related to contracts, and any associated acquisition automated systems. Develops new or modified work methods, internal controls, and automated work processes for the acquisition support functions.

Facilitates and prepares contractual acquisition requests, while overseeing all ESC contract administration and contract awards. Works directly with the technical experts within the ESC to facilitate the acquisition process and to develop and review statements of work (SOW), independent government cost estimates (IGCE), single source justifications (SSJ), vendor quotes, contract vehicles, Technical Evaluation Plans, special contract terms and conditions, and contract specifications for compliance with regulations. Ensures all ESC acquisitions and annual renewal contracts are established and awarded in a timely manner. May perform Contracting Officer's Representative (COR) duties.

Develops internal procedures for ESC business processes. Analyzes all aspects of the processes to ensure adherence to applicable policy, process efficiency, customer service impact and appropriate documentation of the work flow and consistent audit trails. Recommends changes as appropriate ensuring that applicable laws, regulations and departmental accounting policies are met and accuracy is maintained. Manages projects and work activities in accordance with milestones and goals. Plans, schedules, and conducts analyses/studies of proposed acquisition plans for accomplishing contractual activities. Conducts analyses in the review and evaluation of acquisition activities and prepares acquisition recommendations and guidance based on reviews. Researches and analyzes a variety of materials; coordinates background information; and prepares issue papers, reports, business case analysis, and/or charts to be presented to senior management.

Broad policies and procedures provide guidance for most assignments, but allow for considerable discretion for the employee to select the most appropriate approach or develop new approaches. Work is reviewed at project completion to ensure policy compliance and alignment with project requirements.

Supports executives, managers and customers in all phases of the acquisition process. Ensures that actions are appropriate and within current policy and regulations. Has broad discretion to ensure alignment organizational goals, policies, and the requirements of the project or other work activity. Contacts typically are internal (managers, technical experts, SMEs) and external (contracting officers (CO), vendors), with regular contacts among major subdivisions and LOB/SO to share/gather information, provide data and/or written analyses, explain regulations, explain status of assignments, and/or discuss customer's status. Often represents ESC as a principal point of contact to provide acquisition advice and guidance. Recommends solutions and strategies on major projects to senior management.

Requirements

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Conditions of employment

• US Citizenship is required.
• Selective Service Registration is required for males born after 12/31/1959.
• Must submit an SF50 (See Required Documents).
• A one-year probationary period may be required.
• Successful completion of a security investigation may be required.
• Please review required Documents and additional information.

Qualifications

To qualify for this position at the FV-J (FG/GS 14/15) level , you must demonstrate in your application you possess one (1) year of Specialized Experience equivalent to FV-I (FG/GS 13) level. Specialized Experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position.

Specialized Experience includes: Gathers and presents information to management; plans, schedules, and tracks projects/task; experience in performing COR duties on contracts with significant dollar value and mission impact; experience developing and evaluating contracting packages and other acquisition-related documentation; experience in interacting with contracting officers in the management and evaluation of contract performance; identifying and recommending solutions for complex/difficult problems; and or recommending improvements to processes.

ALSO

Quality Ranking Factor (QRF) : Well-qualified applicants will possess documented experience managing $100M+ Firm Fixed Price (FFP) and Labor-Hour/Time & Materials contracts, and tracking core contract metrics to ensure on-time deliverable execution.

Applicants should provide examples of Specialized Experience in their Work History.

Qualifications must be met by the closing date of the announcement.

Education

See qualifications required.

KSA Information

As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA.

In lieu of providing a KSA narrative response in the text box listed below each Knowledge Skills and Abilities (KSAs), in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate.

Eligible applicants meeting the minimum qualification requirements and selective factor(s), if applicable, may be further evaluated on the KSAs and Other Factors listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or alphabetical and referred to the selecting official for consideration.

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Make sure your resume includes detailed information to support your qualifications and answers to the job questionnaire.

Additional information

We may use this vacancy to fill other similar vacant positions.

Position may be subject to a background investigation.

A one-year probationary period may be required.

The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies.

Notes:

1) Applicants must apply online to receive consideration for this vacancy announcement. Faxed, mailed or emailed applications cannot be accepted.

2) Please ensure you answer all questions and follow all instructions carefully. Errors or omissions may impact your rating or may result in you not being considered for the job.

3) Some, none, or all candidates may be interviewed.

4) This position is covered by the FAA Core Compensation plan. Additional information about core compensation is available on the following website:

5) Position(s) may be realigned based on approved reorganization.

6) Additional information regarding living in Oklahoma can be found at

7) To confirm receipt of documents, please contact Caleb Weston at View email address on click.appcast.io.

Links to Important Information: Locality Pay, COLA

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.