Facilities Manager

Reach Media is a media broadcast service provider based in Washington, DC, delivering international news content across television, digital, and social media platforms. Operating within a fast-paced, automated newsroom environment, we support live news production and real-time editorial content for global clients. As we continue to expand, we are seeking talented professionals who thrive in dynamic newsroom settings and are passionate about live production, journalism, and broadcast technology. Job Title: Faculties Manager Summary The Facilities Manager will serve as the on-site lead for facilities operations and the day-to-day management of the premises, health, safety and facilities-related compliance, providing assurance and escalation to senior management. The role is responsible for implementing, monitoring and continually improving the site's facilities and safety arrangements. Within agreed operational and financial parameters, the Facilities Manager has authority to direct contractors, address deficiencies and act promptly where unsafe conditions arise. The Facilities Manager will play a central role in shaping and developing operations for the physical site within a distinctive television studio and technical environment. The role provides physical site-level operational ownership but does not personally perform specialist maintenance or provide legal, regulatory or engineering certification. Responsibilities • Act as the management representative and principal point of contact for day-to-day facilities, workplace safety and facilities-related site compliance matters. • Operate with functional accountability to the Director responsible for facilities operations, with direct access to senior management for the escalation of material safety, compliance or operational risks. • Oversee the day-to-day facilities operations, including standards, layouts, space use, office services and physical modifications. • Develop and deliver initiatives that enhance the employee experience within the physical office environment, with a focus on accessibility, sustainability, space utilization and operational efficiency. Oversee the operational coordination of events and activities in collaboration with HR and Security. • Manage outsourced MEP hard services and soft service providers including cleaning, waste, pest control and other site services, and act as the principal facilities liaison with building management. • Oversee maintenance, inspections and remedial work relating to HVAC, electrical infrastructure, standby generator, UPS, fire and life-safety systems and general building services. • Lead on site, and health and safety induction for employees, contractors and visitors, coordinating with HR and Security. • Lead the day-to-day administration and implementation of the facilities health and safety management program, including applicable OSHA requirements, inspections, training, hazard identification, and corrective action. Coordinate with HR, senior management, building management, and external specialists, as appropriate, to address identified risks and support compliance. • Lead the facilities and workplace-safety aspects of incident and near-miss investigations, coordinating with HR, Security, and other relevant stakeholders as appropriate. • Maintain the Emergency Action Plan, fire and life-safety arrangements, evacuation procedures, drills, emergency warden arrangements and elements of business continuity, working with building management and relevant stakeholders. • Support HR in the reasonable-accommodation process by assessing the physical and operational feasibility of proposed workplace accommodation and implementing approved physical workplace adjustments. HR retains the responsibility for managing the interactive process and coordinating determinations. • Deliver facilities projects, coordinating scope, budgets, contractors, approvals, safety, accessibility and operational continuity around production schedules. • Define contractor requirements and lead technical and operational selection; manage contractor induction, safety documentation, site-work controls, performance and insurance requirements, working with Procurement and Compliance on commercial and contractual matters. • Work with Security to integrate physical site security requirements into facility projects. • Maintain the site compliance register and action tracker, ensuring permits, inspections, certificates, training, maintenance requirements and corrective actions are current, supported by evidence, assigned to responsible owners and completed within agreed deadlines. • Manage facilities budgets, purchasing, invoices, forecasts and supplier performance within agreed financial parameters. Manage and maintain inventory of office supplies, ensuring adequate stock levels, timely replenishment, and cost-effective procurement. Oversee the maintenance, functionality, and upkeep of office appliances and equipment, coordinating repairs or replacements as needed Manage the receipt, sorting, and distribution of incoming mail and packages, as well as the coordination of outgoing correspondence and shipments. • Direct contractors and require employees, contractors and visitors to comply with applicable facilities safety requirement; pause unsafe work, restrict access, require interim controls and commission urgent remedial work within agreed authority. Escalate employee-related concerns to the appropriate manager and HR, as necessary. • Provide regular written assurance reports to the Director regarding onsite risks, compliance and operational resilience, and promptly escalate serious incidents, imminent hazards and significant compliance failures to the appropriate senior stakeholders. Serve as the designated Facility AED coordinator, appointed first aid responder and lead fire warden. • Work primarily on site during normal business hours; Occasional flexibility may be required for critical or escalating situations or planned projects. • Undertake other reasonable duties consistent with the scope and level of the role. Requirements Essential • Substantial facilities operations experience in a commercial, technical or operational environment. • Experience managing contractors, building-management relationships, maintenance, budgets and facilities projects. • Working knowledge of building services, including HVAC, electrical systems, standby power, UPS and fire and life-safety systems. • Practical knowledge of federal OSHA requirements and experience managing facility safety programs, inspections, incidents, corrective actions and compliance records. • Understanding of ADA facility accessibility standard practices. • Experience operating autonomously as an on-site lead and providing clear assurance and escalation to remotely based senior management. • Strong organizational, communication and stakeholder-management skills, with the judgment and confidence to challenge unsafe work, address inadequate performance of facility- related items and escalate material risks. Ability to work fully onsite at our Washington DC office Desirable • OSHA 30-Hour General Industry training and a recognized facilities-management, safety or project-management qualification. • Working knowledge of applicable District of Columbia laws, codes, regulations and permitting requirements relevant to facilities, accessibility, fire and life safety, and facility health and safety. • Experience in television, broadcasting, production or another critical technical environment. • Experience supporting regulatory inspections or audits and using maintenance or compliance-management systems. This job description is intended to provide an overview of the position's main functions. It is not intended to provide an exhaustive listing of all of the activities, duties and/or responsibilities of this position and the employee may be required to perform additional functions. Additionally, the job description may be revised by the Company within its discretion at any time. Reach Media is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors not limited to skill set, level, experience, relevant training, and licensure and certifications. To support the ability to reward for merit-based performance, compensation decisions are dependent on the facts and circumstances of each case.