Medical Academic Affairs Coordinator

Job Description

Medical Academic Affairs Coordinator

University of South Dakota

Posting Number: CSA02675P

Department: SSOM - Medical Education

Physical Location of Position (City): Sioux Falls

Job Description:
The University of South Dakota, Sanford School of Medicine is seeking a Medical Acadmic Affairs Coordinator to provides administrative and operational management for the Offices of Medical Student Affairs (MSA) and Medical Education (OME). This position oversees daily operations, supports accreditation and curriculum processes, and supervises staff.
Key Responsibilities:

• Establish and monitor work processes, workflow coordination, operational documentation and resource allocation to ensure timely and quality delivery of OME and MSA program services and implements changes to improve program effectiveness, operational consistency, and customer service.
• Oversee planning and execution of major academic events including white coat ceremony, graduation, awards, and student activities.
• Serve as primary contact for department staff, deans, faculty, and medical students.
• Supervise, evaluate, and provide day-to-day leadership for OME and MSA employees, including assigning work, monitoring performance, and implementing process improvements as needed.
• Coordinate administrative support for accreditation, CQI processes, curriculum governance, and strategic planning initiatives.
• Maintain organized, accurate accreditation documentation and structured repositories for policies, handbooks, and course materials.
• Direct curriculum modification processes and ensure compliance with University and accreditation requirements.
• Develop and deliver onboarding and ongoing training for administrative staff; maintain SOPs and training materials.

Preferred Qualifications:

• Ability to manage multiple tasks, deadlines, and competing priorities.
• Ability to train, supervise, and provide day-to-day leadeship to staff.
• Strong written and verbal communication skills.
• Ability to build and maintain effective working relationships.
• Ability to work independently with a high level of accuracy and attention to detail.
• Knowledge of medical education
• Experience with office equipment and software including Word, Excel, Outlook, Teams, and Zoom along with the ability to quickly learn new technology platforms.

This position offers state health insurance and benefits, which includes a retirement plan with 6% matching, 10 hours of annual leave each month, 9.34 hours of sick leave each month, and 11 paid holidays.

Must be authorized to work in the U.S. Sponsorship is not available for this position.

Closing Date:

Open Until Filled: Yes

First Consideration Date: 05/17/2026

Advertised Salary: $23.00 - $26.00 depending upon qualifications and experience

Duration of the Term: 12 months

If Other, describe duration:

Appointment Percent: 100

Work Hours: 8am-5pmOccasionally scheduled irregular work hours (a few times a month)

Typical Hours Worked Per Week:

Appointment Type: Regular

Faculty Status:

Scope of Search: External (includes Internal)

If internal, define scope of search: External (includes Internal)

This position requires: Travel

If other, please indicate:

Department Description and Cultural Expectations:

Equal Employment Opportunity Statement: USD is committed to fostering a dynamic and welcoming working and learning environment for all. USD provides equal employment opportunities to all employees and applicants for employment without regard to ideological, political, or sectarian opinions or perspectives; or race, color, creed, religion, sex, ancestry, disability, national origin or any other factor protected by applicable federal, state, or local laws. USD is committed to the principles of free expression and encourages the timely and rational discussion of topics in an environment that is intellectually and ideologically diverse.

Contact Information:

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