Executive Administrative Coordinator - Specific Locations

Under the Enterprise Support Services (ESS) Team As an Executive Administrative Coordinator, you will be an integral part of our business enablement functions that keep our organization running strong. You’ll use your interpersonal and communication skills (verbal and written) to interface with employees at all levels, and provide high‑level, functionally specialized administrative, project and operational support to multiple executives of the firm who hold designated leadership positions. The opportunity As an Executive Administrative Coordinator, you will be closely aligned and integrated with the operations, strategies and business objectives of senior leaders. You will proactively identify the needs and challenges of the executive, identify effective solutions and ensure that all necessary preparations and support are in place to enable the executive’s success. You will track, coordinate and execute confidential projects, applying judgment and selecting methods for meeting objectives. As a representative of the executive leaders, you will foster sophisticated relationships and interact with internal and external clients and stakeholders. Your Key Responsibilities Manage daily execution of administrative services for eligible partners, principals, managing directors and directors. Apply specialized knowledge of the service line, sector and operations role of executive to make independent decisions to accomplish project, administrative and operational objectives. Apply an in‑depth understanding of the key drivers affecting the leader’s role and business priorities to administrative and project coordination. Identify and resolve administrative issues and challenges, analyze problems and implement solutions to improve efficiency and productivity. Build and foster relationships with internal and external business leaders and stakeholders and their administrative staff to support business objectives. Protect confidential/proprietary information and manage data and records securely. Demonstrate high level firm/service line knowledge of QRM policies. Independently compose, format and edit non‑technical business documents in conjunction with leader executives and appropriate internal communications professionals. Liaise with service line and core business service personnel to track and coordinate executive work/projects; manage information and respond to requests accurately and promptly. Compile, review and analyze markets and budget reports to create tracking reports, identify action items, coordinate follow‑up and prepare meeting materials. Anticipate and apply knowledge of leaders’ priorities to manage complex and constantly changing calendars. Coordinate domestic/international travel, internal and external events, meetings and conferences within scope leveraging appropriate resources. Skills And Attributes For Success Complex problem solving within the realm of role responsibilities, using strong analytical, organizational and research skills. Independent decision maker exercising discretion/judgment. Assimilate unfamiliar issues rapidly. Proactively escalate identified or potential issues. Ability to communicate effectively and professionally with all levels, including senior leaders, with sensitivity to matters that require diplomacy. Navigate organizational structures, changing environments and sensitive relationships. Prioritize and perform multiple tasks simultaneously. Advanced skills in MS Word, Excel, PowerPoint, Teams, SharePoint and Outlook. Work independently. To qualify for the role BA/BS degree or relevant experience. 8–10 plus years of experience (typically no less than 5–7 years relevant experience). Flexible for overtime as required; vacation dependent on business needs and cycles. Work primarily on‑site in the EY office, client or meeting site as determined. Must be flexible to travel. Ideally, you’ll also have 5+ years experience supporting senior‑level executives in a large organization or firm. Project coordination experience. What We Offer You Comprehensive compensation and benefits package; U.S. base salary range $64,200 to $116,400 (varies by location). Access to medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options. Hybrid work model: most people in external, client‑serving roles work together in person 40–60% of the time over the course of an engagement, project or year. Flexible vacation policy; additional time off for EY Paid Holidays, Winter/Summer breaks, Personal/Family Care and other leaves of absence. Equal Employment Opportunity Statement EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status or any other legally protected basis, including arrest and conviction records, in accordance with applicable law. #J-18808-Ljbffr EY