Executive Assistant II to the County Administrator - Exempt

This recruitment is open to all qualified external and internal candidates, including Contra Costa County incumbents who are interested in a transfer to a new assignment. Why join the Contra Costa County Administrator's Office? The County Administrator’s Office is actively seeking an experienced Executive Assistant to join their professional team. In this role, you will have the opportunity to support and enhance the organization’s effectiveness in serving the residents of Contra Costa County. We are looking for someone who: Pays attention to detail. You will be responsible for the accuracy of a wide variety of tasks, in which there are significant impacts if errors are made. Has strong communication skills. You may write staff reports on behalf of the County Administrator for consideration by the Board of Supervisors and facilitate communication between the County Administrator’s Office, Board members, and Department Heads. Thinks analytically. You will need to research, analyze, and communicate recommendations based on basic data collection. Is a self-starter. You will need to independently take initiative in this demanding role to ensure the County Administrator’s Office executive staff is sufficiently supported. Is honest and ethical. You will be dealing with sensitive and confidential information on a regular basis. Is flexible. You will have to shift priorities quickly as needs change – sometimes on a daily basis. Understands County or City government. All the work you will perform is dependent on a strong understanding of County policies, ordinances, and regulations. What you will typically be responsible for: Handling the schedule of the County Administrator, Chief Assistant County Administrator, and County Finance Director. Preparing documentation for the County Administrator’s meetings, understanding and gathering what is needed, and organizing it in a meaningful way. Office management for the County Administrator’s General Administration & Budget Division, including financial transactions and procurement. Managing the departmental safety program, including assigning and tracking compliance with required training for staff. Administering contracts related to special projects undertaken by the County Administrator’s Office from time to time. Responding to citizens' questions and inquiries, including Public Records Act requests. A few reasons you might love this job: You will have the opportunity to gain a breadth of understanding of all County functions. You will work with a group of experienced professional staff and the public. You will make a positive impact on your community through the work you do. You will have every opportunity to be creative in improving the current process. A few challenges you might face in this job: You will be responsible for a high volume of work in a fast-paced environment. The job can be very demanding, and you will need to understand how to manage competing priorities. Being on the front line at times for complaints from unhappy community members. Competencies Required: Critical Thinking: Analytically and logically evaluating information, propositions, and claims. Action & Results Focused: Independently initiating tasks and seeing through to completion. Reading Comprehension: Understanding and using written information. Legal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations. Adaptability: Responding positively to change and modifying behavior as the situation requires. Attention to Detail: Focusing on the details of work content, work steps, and final work products. Displaying Ownership and Accountability: Holding self and others accountable for measurable, high-quality, timely, and cost-effective results. Handling Stress: Maintaining emotional stability and self-control under pressure, challenge, or adversity. Writing: Communicating effectively in writing. Professional Impact: Presenting oneself as a positive representative of the organization. Teamwork: Collaborating with others to achieve shared goals. Valuing Diversity: Appreciating the benefits of varied backgrounds and cultures in the workplace. Political & Organizational Savvy: Working skillfully with politics, procedures, and protocols across organizational levels and boundaries. Managing Organizational Complexity: Maneuvering through complex political situations and functions within the organization. Interpersonal Savvy: Considering and responding appropriately to the needs and feelings of others in different situations. About the County Administrator’s Office The County Administrator’s Office serves as the principal advisor to the Board of Supervisors and coordinates the work of County departments, special districts, and other agencies under the direct jurisdiction of the Board. The primary duties of the County Administrator and staff include preparation and monitoring of the County budget, review and oversight of the County’s organizational structure, and analysis of policy and legislative proposals from federal, state, and other local government partners, including any impacts to the County. The County Administrator’s Office is composed of five divisions: General Administration, Law and Justice Information Systems (LJIS), Labor Relations, Office of Communications & Media (OCM), and Clerk of the Board. The County Administrator's Office mission is to: Work with the Board of Supervisors, Department Heads, and other federal, state, and local government agencies to provide the highest level of service to the residents of Contra Costa County. Increase intergovernmental cooperation and public access to government. Assist Department Heads in implementing Board of Supervisors’ policy, direction, and vision into coordinated operating plans. Preserve the fiscal integrity of the County. Our agency is devoted to serving the citizens of Contra Costa County. Come join us in making a difference! To read the complete job description, please visit the website for full details. The eligible list established from this recruitment may remain in effect for six months. Education: Possession of a high school diploma, G.E.D. equivalency, or a high school proficiency certificate. Experience: Five years of full-time increasingly responsible administrative experience. Support of public or private sector Boards, Councils, or executive team members preferred. Substitution: Possession of a bachelor’s degree from an accredited college or university may be substituted for the required experience up to a maximum of two years, or completion of 60 semester or 90 quarter units may be substituted for the required experience up to a maximum of one year. Application Submission and Evaluation: Applicants will be required to complete a supplemental questionnaire at the time of application. Applications will be evaluated to determine which candidates will move forward in the next phase of the recruitment process. Final Hiring Interviews: Conducted by the Department. The most qualified candidates who possess the minimum qualifications will be invited to participate in an interview. This is an exempt classification. Meeting the minimum qualifications does not guarantee advancement to the interview process. The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices. For recruitment specific questions, please contact Lashun Fuller at View email address on click.appcast.io. For any technical issues, please contact the GovernmentJobs applicant support team for assistance at View phone number on click.appcast.io. CONVICTION HISTORY: After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice and the Federal Bureau of Investigation. The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources department will contact you to schedule a fingerprinting appointment. DISASTER SERVICE WORKER: All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law. #J-18808-Ljbffr County of Contra Costa