Police Records Clerk

Salary: $20.21 - $23.75 Hourly Location : Battle Creek Police Department, MI Job Type: Full-Time Department: Police Department Division: PD/PD Opening Date: 05/27/2026 FLSA: Non-Exempt Bargaining Unit: SEIU The City of Battle Creek ("The City") provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. The City complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. The City expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, national origin, age, genetic information, disability, veteran status, or any other legally protected characteristic. Improper interference with the ability of the City employees to perform their expected job duties is absolutely not tolerated. Need Help With Your Online Account? Use the online Help Guide or contact the NEOGOV Applicants Support Line at View phone number on click.appcast.io or Email: View email address on click.appcast.io if your need assistance with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday. Have Questions About Your Application or a Job Opportunity with The City of Battle Creek? Please reach out to our Human Resources staff at View email address on click.appcast.io and we will get back to you as soon as possible. This position is not eligible for immigration sponsorship. Description Performs intermediate administrative support work in a confidential setting receiving, transcribing, and entering police reports into records management system, assisting the public and other agencies by providing information; related work as apparent or assigned. Work performed under the limited supervision of the Police Management Service Manager. This position follows a split schedule: 8:00 a.m.- 4:00 p.m. on weekdays and 4:00 a.m.- 12:00 p.m. on weekends. The role requires working every Saturday and Sunday, as well as some holidays. Candidates selected for the position may choose their two set days off during the week. Essential Functions Interprets, records, and transcribes dictated and hand-written reports. Gathers, compiles, assembles, and enters a variety of data into computer for arrests, criminal incidents, traffic stops, use of force, pawn tickets, etc.; assists with the maintenance of the sex offender registry; verifies statistical and other records for accuracy and completeness; enters and retrieves sensitive and restricted information into computer system.Maintains records, documents, and all files for agency ensuring accurate record-keeping techniques are followed according to the City Adopted Record Retention Schedule; completes all Management Services Divisional filing, on a regular basis, in accordance to the Record Retention Schedule. Processes, identifies, codes, and records into records system all citations issued in all jurisdictions of agency. Collects funds for services furnished by the department and accurately tracks payments in the Record Management System (RMS). Answers telephone inquiries provides information from the RMS using knowledge of the rules and regulations specific to the department/division; composes and types a variety of correspondence through routine use of office equipment including personal computers, word processing, spreadsheet, database management and software; maintains rigorous typing speed, skill, and accuracy. Processes requests for reports, prepares permits, and provides them to the public and in person. Opens, sorts, and processes mail requests for record information, and prepares results in an orderly, understandable format for requesting party; in accordance with the rules and regulations specific to the department/division. Minimum Qualifications High school diploma or GED equivalent. 1-3 years experience in administrative support work involving public contact and working with various software programs. Special Requirements: Must pass Law Enforcement Background Check Commissioned as a Notary Public within six months of hire. Obtain Law Enforcement Information Network (LEIN) certification within six months of hire. Physical Requirements/Working Conditions This work is sedentary and requires the occasional exertion of force up to 25 lbs.; work regularly requires sitting, bending, reaching, hand dexterity (grasping, holding, keyboarding, repetitive movements), reading, writing, eye-hand coordination, seeing (near and/or far, color, depth, field of vision), hearing, using the telephone, contact with government officials and the general public, working overtime, and working inside and alone;work is generally in a moderately noisy location (e.g. business office, light traffic). At the City of Battle Creek, we understand that benefits are an important part of the total compensation package. As such, we strive to offer employees a generous benefit package that provides flexibility, choice, and value, allowing employees to not only meet their needs today but to plan for a secure future. Full-time employee benefits - Benefits vary slightly by union contract, employment agreement, or policy. For benefits specific to this role, please reach out to View email address on click.appcast.io. Medical : Choose from a PPO plan with Blue Cross Blue Shield of MI - Simply Blue or an HMO plan with Blue Care Network and pair your election with a Health Savings Account. Virtual Care : Included with your BCBSM and BCN health care plan. Dental : 100% employer-paid through Blue Cross Blue Shield of MI - Simply Blue Life Insurance : 100% employer-paid basic life insurance with AD&D benefit equal to 2X the employee's base annual earnings up to $400,000. Limited coverage is also provided for spouses and children. Sickness and Accident : 100% employer-sponsored partial wage replacement for short-term disabilities after meeting eligibility criteria. Retirement Savings : 457 through Mission Square with employer match MERS Pension * note that Police and Fire have a separate pension fund not through MERS Employer Assistance Plan (EAP): 100% Employer paid through Pine Rest Paid Time Off : Generous PTO package - Paid Time Off will vary by position and is outlined within City Policy or union contract. Paid Holidays : 13 paid holidays per year Voluntary Benefits : Supplemental Term and Whole life Critical Illness Hospitalization Accident Vision - NVA Lifecare Ambulance Service Flexible Spending Account Global Emergency Assistance Services Public Service Loan Forgiveness Program Eligible Employer Click the link below for 2026 BENEFIT INFORMATION In addition to the above, some positions may qualify for: Flexible Schedule/Remote Work Tuition Reimbursement Educational Stipends Longevity pay Tool and safety allowances Employer-paid uniforms Cell phone allowance Military pay differential Professional development opportunities Ability to earn compensatory time Retiree health savings plan 01 Do you have a High School diploma or GED equivalent? Yes No 02 Do you have 1 - 3 years Administrative Support working with the public and multiple computer software programs? Yes No 03 This position follows a split schedule: 8:00 a.m.- 4:00 p.m. on weekdays and 4:00 a.m.- 12:00 p.m. on weekends. The role requires working EVERY Saturday and Sunday, as well as some holidays. Candidates selected for the position may choose their two set days off during the week. Are you okay working this schedule? Yes No Required Question