Procurement Analyst

Salary $32.51 - $48.65/hour; $5,635.07 - $8,432.67/month; $67,620.80 - $101,192.00/year Employees inthis class run formal public solicitations for the City of Tampa servingmid-level class within the Purchasing Department. You will write and advertiseITBs and RFPs, preside over pre-bid conferences, evaluate responses forresponsiveness and responsibility, draft City Council award resolutions, andadminister citywide term contracts. Nature Of Work Anemployee in this class is responsible for managing all procurement activitywithin assigned classifications. Tasks are of more than average difficulty andinclude forecasting requirements through analysis of historical data;researching and forecasting of market trends; developing advantageouscontracts; reviewing and developing specifications; advertising and awarding ofbids and contracts; and initiation of authorizing City Council resolutions. Inaddition, employees in this class are responsible for research and analysis ofall commodity classifications and various other comparative purchasinganalyses. Tasks are of considerable difficulty and include development offorecasting and analytical methods, design and preparation of reports, use ofspecialized software programs, recommendation of improved methods, andpreparing/developing procedures. Under general supervision, employees arerequired to exercise considerable initiative and independent judgment. Work isreviewed through observation, conferences, documents, and reports submitted. Examples of Duties Reviews historical data for each assigned commodity class and developsmanagement plan to provide advantageous prices and expeditious delivery throughan effective balance of term contracts, blanket purchase orders, andopen-market purchases. Administers city-wide contracts through review of vendor performance anddelivery history; develops advantageous contract terms and conditions;determines whether it is in the best interest of the city to renew or re-bidcontracts; assures that contracts are properly executed; maintains contractfiles. Reviews user department generated requests for the procurement of goodsand services; recommends changes or substitutions, when necessary, to reducecost, improve quality and/or facilitate delivery; reviews specifications forcompetitiveness, fitness for purpose, and format; reviews single sourcerequests for validity, recommending other sources where appropriate; reviewsblanket purchase order requests for reasonableness, recommending alternativemethods when advantageous for the city. Advertises formal bids and solicits quotations; determines when pre-bidconferences are required and presides over them, analyzes bids to assurecompliance with City Charter, bidding laws, and purchasing procedures; reviews bid submissions and/or samples to assure that purchases comply withspecifications and requirements; initiates authorizing resolutions for Purchasing Director, Mayor, and City Council approval. Interviews vendors and their representatives; continually develops theWomen/Minority Business Enterprises (W/MBE) vendor list, referring potentialcandidates to the W/MBE office for certification; develops reliable suppliersby constant evaluation of service and performance. Acts expeditiously, in emergencies, to secure required goods or services,soliciting competitive quotations, when practical; requires and reviewsemergency documentation; prepares approving resolution for the PurchasingDirector, Mayor, and City Council approval. Reviews and analyzes total procurement activity within and acrosscommodity classifications; designs analytical reports for the use of managementand lower-level procurement personnel; develops analytical techniques. Consults with responsible procurement personnel regarding contractualcoverage, market conditions, market forecasting, competition, and W/MBEdevelopment within commodity classifications. Completes various special assignments as requested by management. Performs related work as required. Knowledge, Skills & Abilities Extensive knowledge of : the principles, ethicalstandards and priorities of governmental purchasing; municipal purchasing laws,City Charter, City Code, regulations, and procedures; grades, qualities, supplysources, and market factors for commodities and equipment frequently requiredby large municipalities; computer technology and use; specialized analyticalsoftware packages. Considerable knowledge of :anti-trust laws andcontract law under the Uniform Commercial Code; economic and financialprinciples. Ability to :develop, prepare and present detailed analytical reports formanagement use; analyze detailed historical purchasing data; prepare andpresent meaningful summary reports; prepare detailed management plans forassigned classes; prepare clear, concise business correspondence and managementreports; review the work of others, acting as consultant to departmentpersonnel engaged in purchasing activities; perform value analysis,forecasting, statistical, and economic computations; conduct and preside oversmall and large meetings; establish and maintain effective workingrelationships with City employees, officials, bidders, vendors, and othergovernmental agencies. Physical Requirements Mostly sedentary, indoors, requires extended useof computer, typing and viewing monitor. Minimum Qualifications Graduationfrom an accredited college or university with a bachelor's degree plus three(3) years of professional purchasing experience drafting and administeringformal competitive solicitations (ITB, RFP, RFQ or equivalent) in apublic-sector or regulated procurement environment; with equivalenteducation/experience combinations allowed year-for-year with a current CPPB,CPPO, or NIGP-CPP and/or UPPCC certifications, which can substitute for a portion of the education. OR An equivalentcombination of education (not less than possession of a high schooldiploma/GED), training and experience that would reasonably be expected toprovide the job-related competencies noted above. Licenses or Certifications Candidateswho have run competitive solicitations in a public agency or a regulatedenvironment preferred. Certificationthrough the National Institute of Public Procurement (NIGP) or theUniversal Public Procurement Certification Council (UPPCC) is highlyrecommended. Possession ofa valid Florida driver’s license required. Examination Evaluationofeducation and experience. Drug testing is included in allpre-employment processing. Comments Employeesmay be required to work rotating shifts, including nights, weekends, holidays,and overtime as needed. During periods when the Mayor issues an emergencydeclaration for the City of Tampa, all employees may be required to work inpreparation, response or recovery activities related to the stated emergency. #J-18808-Ljbffr