Administrative Services Specialist I - Finance (Health Services)

Position Summary

Performs financial coding, review, reconciliation, reporting, and preparation of financial summaries for all Health Department bureaus. Provides administrative support by maintaining records, processing information, and assisting with departmental functions. Coordinates troubleshooting for the deposit safe system and supports travel coordination and general administrative activities for the Finance & Administration Department.

Pay Grade: 45

Salary Commensurate with Experience and Education

Minimum Qualifications

• Four (4) years of experience in an administrative or coordinator capacity or related field; and a high school diploma or possess a GED; OR

• Three (2) years of experience in an administrative or coordinator capacity or related field; and two (2) years of college study (60 semester hours or 72 quarter hours).

• PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS REQUIRED.

Duties and Responsibilities

• Performs entry-level accounting and reconciliation for cash, debit, credit, ACH, and check payments received from Health Services Division Bureaus.

• Prepares and submits Daily Summary Deposit forms to the Central Finance Office.

• Monitors deposit denials, identifies coding issues, and works with departments and Central Finance to resolve discrepancies.

• Generates and reviews deposit reports from Loomis and banking systems, following up with departments as needed.

• Ensures all funds are accurately coded and posted to the appropriate accounts.

• Assists SmartSafe users with troubleshooting and provides support for travel requests.

• Performs general administrative and office support duties.

• Performs other related duties as assigned or directed.

KSAs

• Ability to plan, organize, and maintain an efficient workflow while managing multiple tasks.

• Ability to communicate clearly and effectively both verbally and in writing.

• Ability to establish and maintain effective working relationships with the public, co-workers, and supervisors.

• Ability to exercise sound judgment when evaluating situations and making decisions.

• Ability to maintain accurate records and perform detailed administrative tasks.

• Strong organizational skills with attention to detail and professionalism in all interactions.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and County software applications.

Special Requirements

• May be required to travel to other Shelby County offices.

• May be required to work extended hours, including weekends and events.

• Must be able to type 25 wpm.

Disclaimer

This position is subject to a background check for any convictions that have a substantial relationship to potential job duties. Only convictions that are substantially related to potential job duties will be considered and will not automatically disqualify the candidate.

Shelby County Resident Disclaimer

All employees hired after September 1, 1986, must be residents of Shelby County and shall continue to reside in the County as a condition of their employment. The residency requirement shall not apply to certain public safety/civil service employees. This means exemption from this policy is in effect for the following departments and positions: (1) Sheriff Deputy Patrol Officers, Deputy Jailers and Dispatchers, employed by the Sheriff Department, (2) Correction Officers employed by the Division of Corrections, (3) Firefighters, Paramedics and Dispatchers employed by the Shelby County Fire Department. The residency exemption for public safety/civil service employees does not include appointed positions with the Sheriff’s Office, Division of Corrections, or the Fire Department.