Executive Assistant, Publicity

Our client, a leading entertainment company, is seeking an experienced Executive Assistant to provide support to two Vice Presidents of Publicity, serving as a trusted partner in managing day-to-day priorities and operations.  The ideal candidate must be able to work in a fast-paced environment and be able to handle coordinating complex calendars across multiple time zones. 

• Assignment type: Contracted for 12 months, possibility to extend
• Schedule: Monday-Thursday 9am-6pm Onsite, Friday Remote, flexible to work overtime
• Pay rate: $33.65/hour

Responsibilities:

Executive Support

• Complex calendar management across multiple time zones
• Scheduling meetings
• Managing competing priorities
• Expense reports
• Administrative support for both executives

Publicity Support

• Monitoring media coverage
• Tracking news and publicity clips
• Researching coverage related to television programming
• Supporting publicity activities and projects
• Assisting with team-related tasks beyond traditional EA duties

Must-Have Qualifications

• Executive Assistant experience supporting senior leaders
• Strong calendar management experience with complex scheduling
• Expense management and administrative support experience
• Exceptional organizational skills and attention to detail
• Advanced proficiency with Outlook Calendar and Microsoft Office
• Ability to manage multiple priorities and competing schedules
• Professional communication skills and executive presence
• Flexibility to support occasional overtime, events, and changing priorities

Highly Preferred Qualifications

• Entertainment industry experience
• Publicity, PR, communications, or media experience
• Television, streaming, studio, network, or film industry exposure
• Experience supporting more than one executive simultaneously
• Talent agency, management company, publicity agency, or studio background
• Experience coordinating with multiple stakeholders and executives

Key Personality Attributes

• Proactive and self-directed
• Eager to learn publicity and entertainment
• Detail-oriented and highly reliable
• Positive attitude and team-oriented mindset
• Comfortable asking questions and seeking clarification
• Interested in long-term growth and development
• Adaptable in a fast-paced environment

Technical Skills

• Outlook (critical)
• Calendar coordination
• Microsoft Office Suite
• Google Workspace
• Internet research skills
• Familiarity with AI tools (ChatGPT, Copilot, Claude) is a plus

Candidate "Stand-Out" Factors
These would likely move a resume to the top of the pile:

• Prior EA experience in entertainment/publicity
• Supporting multiple executives
• Experience at a studio, network, streamer, PR firm, or talent agency
• Demonstrated interest in television, media, communications, or publicity
• Experience handling executive calendars, expenses, and meeting coordination
• Bachelor's degree (Master's in PR/Communications is a bonus)
• Looking to grow into a publicity career path

If you meet the required qualifications and are interested in this role, please apply today. 

The Solomon Page Distinction
Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.comand connect with us on Facebook, and LinkedIn.

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