Coordinator, Human Resources

Full-time Start Date: Immediate opening Department: Regional Support and Leadership Company Description Our Mission Together with our families and communities, we create joyful and identity-affirming schools where students achieve excellent and equitable academic outcomes. We believe doing this ensures that our students are prepared to pursue any path they choose — college, career, and beyond — so they can lead fulfilling lives and build a more just world. Our program is based on: A focus on high-quality instruction supported by rigorous professional development to ensure that our students develop the academic skills necessary to pursue the life they choose. A high regard for character development to ensure that our students and staff celebrate and develop their character and identity strengths. An emphasis on family engagement, because we believe that our students are most likely to be able to maximize their potential when we work in partnership with our students and their families. A focus on college readiness for all students so that all students can make choices about their post‑secondary education and future. What We Do We seek to provide a world‑class education for students from educationally underserved communities in Lynn and Boston. Our student demographics mirror those of neighborhood schools in terms of race, socioeconomic status, Multilingual Learners (MLL), and students who receive special education services. Our promise to families is that their children will enter college and the professional world able to thrive academically due to their literacy, numeracy, and core knowledge in science and social studies. We also promise that our students will develop the zest for learning and grit necessary to persevere as they climb the mountain to and through college and career. Our graduates will be prepared to return to their community as teachers, leaders, and architects of continued growth in Lynn and Boston. Who We Are KIPP Massachusetts began enrolling students in 2004. We currently hold two charters, operating two “districts.” Our first district, KIPP Academy Lynn Charter School, is based in Lynn, MA. Our second district, KIPP Academy Boston Charter School, is based in Mattapan, MA. Each district is housed on one or more “campuses,” which we use to refer to different grade spans, for example, elementary grades, middle school grades, or high school grades. In Lynn, KIPP Academy Lynn Elementary (serving grades K‑4), KIPP Academy Lynn Middle (serving grades 5‑8), and KIPP Academy Lynn Collegiate (serving grades 9‑12), are all under our Lynn charter. Admission to any grade in the Lynn district is admission to all remaining grades in the Lynn district K‑12. 74% of our students in Lynn are Hispanic, 15% are Black, 3% are multiracial, 5% White, and 4% Asian. In Boston, KIPP Academy Boston (serving grades K‑8) is under our Boston charter. Admission to any grade in the Boston district is admission to all remaining grades in the Boston district K‑8. 36% of our students in Boston are Hispanic, 59% are Black, 3% are multiracial, 1% are White, and 1% are American Indian or Alaskan Native. Across both districts, we serve over 2,200 students. KIPP MA has a Regional Office, with teams such as Teaching and Learning, Talent and Operations, which supports both districts. KIPP Foundation KIPP Massachusetts partners with the KIPP Foundation, which is a non‑profit national network of college‑preparatory public charter schools serving elementary, middle and high school students. The KIPP Network has a 30+ year track record of preparing our students in educationally underserved communities for success in college and life. The KIPP Public Schools Network is made up of 278 K‑12 schools, 28 regional support organizations, and the nonprofit KIPP Foundation. We are a national network with nearly 16,500 educators and 190,000 students and alumni. Together, we continually raise the bar for teaching and learning, then ensure success in one classroom travels across our network to hundreds more. We believe that excellent academic, safe and structured schools, empowered teachers, an emphasis on character development and support through college and career are the foundation for student success, and we strive to provide this for every student. All KIPP schools, whether they are in Massachusetts or in other states, are part of the free public school system in their respective states and enrollment is open to all students. KIPP public charter schools are given more academic and budgetary flexibility than traditional public schools, and in exchange commit to deliver high‑quality academic results for students. Job Description The Human Resources & Talent Coordinator plays a critical role in supporting the employee lifecycle and ensuring the smooth execution of all employment‑related operations across KIPP Massachusetts. As a member of the Talent Team, this role helps create an exceptional experience for candidates, new hires, current employees, and departing staff by providing outstanding customer service, maintaining accurate employee data, coordinating key HR processes, and supporting recruitment and retention initiatives. Reporting to the Senior Director of Human Resources, with a dotted‑line relationship to the Director of Recruitment & Retention, the Human Resources & Talent Coordinator collaborates closely with school leaders, Regional Office staff, hiring managers, and Talent Team members to ensure HR and talent processes are executed accurately, efficiently, and in compliance with organizational policies and applicable laws. The ideal candidate is highly organized, detail‑oriented, customer‑service focused, and thrives in a fast‑paced environment while managing multiple priorities. This role requires consistent and reliable demonstration of the following essential job functions and key responsibilities: KEY RESPONSIBILITIES Employee Lifecycle Coordination Coordinate onboarding and offboarding processes to ensure a seamless experience for employees from hire through separation. Serve as a primary point of contact for new hires regarding employment paperwork, onboarding requirements, and required pre‑employment documentation. Prepare and distribute employment‑related documentation, including offer letters, recommitment letters, memoranda of understanding (MOUs), separation letters, and other employment communications. Coordinate onboarding logistics with hiring managers, school leaders, DSOs, and Regional Office staff to ensure new employees are prepared for their first day. Coordinate employee exit processes, including cross‑functional communication and completion of required offboarding activities. Complete employment verification requests in a timely manner. Manage the completion and tracking of I‑9 verification, CORI, SAFIS fingerprinting, and other pre‑employment compliance requirements. Assign, monitor, and respond to inquiries received through the HR inbox, ensuring timely follow‑up and exceptional customer service. Maintain employee records in PowerSchool and other assigned systems. Human Resources Operations & Compliance Maintain accurate employee information across HR systems, including ADP Workforce Now and other organizational databases. Ensure personnel files are complete, accurate, and maintained in accordance with organizational policies and applicable legal requirements. Support payroll processing by entering employee changes, maintaining documentation, and assisting with payroll adjustment tracking. Assist with employment‑related compliance processes, audits, and reporting as assigned. Generate routine HR reports and assist with maintaining data accuracy across HR systems. Perform general administrative duties including filing, mailing, document management, and maintaining confidential employee records. Exercise sound judgment and discretion when handling confidential employee information. Recruitment & Talent Support Conduct professional reference checks for finalist candidates and document hiring recommendations. Assist with candidate sourcing activities and talent pipeline development for assigned positions. Conduct phone screens and other preliminary recruitment activities as assigned. Support virtual and in‑person recruitment events, networking, career fairs, and other talent acquisition initiatives. Assist with maintaining recruitment systems, communications, and candidate records. Support Recruitment & Retention projects and operational initiatives during peak hiring seasons and throughout the year. Partner closely with Human Resources and Recruitment & Retention team members to ensure consistent, efficient execution of Talent Team processes. Identify opportunities to improve workflows, enhance the employee and candidate experience, and increase operational efficiency. Support special projects and cross‑functional initiatives that advance Talent Team priorities. Stay current on organizational policies, HR practices, and employment‑related compliance requirements relevant to assigned responsibilities. General Requirements and Responsibilities Embody KIPP MA’s Code of Conduct by acting with integrity, leading with humanity, centering self‑awareness and critical consciousness, taking personal responsibility, and engaging productively. Participate and engage in regional professional development and community events as required. Demonstrated ability to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, and make reasonable judgments and decisions in a timely manner in accordance with the needs of the schools and team. Effective communication skills to perform assigned duties and to meaningfully exchange information with students, staff, families and others in person, through written communication, in front of groups, and on virtual platforms. Manual dexterity sufficient to perform repetitive hand/wrist/arm motions and to operate a computer and office equipment. KIPP MA staff are supported in their demanding work by experienced and dedicated leadership and staff who have themselves proven successful in their role. Our KIPP MA Executive Leadership Teams maintain consistent systems and procedures designed to permit staff to do their best work. In addition to the responsibilities listed above, there will occasionally be other duties as assigned that staff will engage in to help promote a positive and safe learning environment and culture. Qualifications Deep alignment with KIPP MA’s mission and values, including the unwavering belief in the high potential of all students Associates Degree required, Bachelor’s Degree preferred Computer literacy and baseline familiarity with Google Suite Solid proficiency in Microsoft Office (Excel, PowerPoint, Word) required Meticulous attention to detail Highly organized, with ability to manage multiple projects at once and produce high quality work Sound judgment, with ability to handle sensitive employment information with discretion and confidentiality Outstanding written and verbal communication skills; interpersonal skills required to work with a broad group of stakeholders with different interests and needs Experience in nonprofit setting or K‑12 education (preferred) Demonstrated commitment to superior customer service. Pass Criminal Background Checks KIPP MA is an Equal Opportunity Employer. We believe in building a vibrant and welcoming school community that advances our mission of ensuring that all KIPP students graduate with the skills and confidence to lead fulfilling lives. This includes a commitment to attracting and developing individuals who understand the experiences of the students and communities we serve. We hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status, or disability. #J-18808-Ljbffr