Part Time Bookkeeper Assistant

Job Description

Job Description

We are looking for a dependable Part Time Bookkeeper Assistant to support day-to-day financial operations for a multi-location retail business in Niskayuna and Latham, New York. This position is ideal for someone who enjoys accurate recordkeeping, managing payables and receivables, and keeping accounting tasks organized in a fast-paced setting. The role offers a flexible part-time schedule of approximately 20 to 25 hours per week and requires on-site support across local store locations. Hours are flexible and ideally 1 day in Niskayuna and 3-4 days in the latham location (Example hours: Monday - Niskayuna location - 930-230, Tues-Fri - latham location - 930-230)

Responsibilities:

• Record daily sales activity in QuickBooks and maintain accurate financial entries for multiple store locations.

• Review incoming merchandise records and align receiving documentation with vendor invoices before accounts payable processing.

• Enter supplier invoices promptly and prepare payments in accordance with established timelines.

• Reconcile bank accounts on a regular basis to ensure balances and transactions are accurate.

• Prepare and submit New York State sales tax filings while maintaining supporting documentation.

• Distribute accounts receivable invoices by mail or email and track outstanding customer balances.

• Apply credit card payments to customer accounts and monitor receivable activity for accuracy.

• Examine accounts receivable statements, follow up on discrepancies, and help keep customer records current.

• Update product pricing information as needed and maintain organized physical and digital accounting files.

• At least 2 years of bookkeeping or general accounting experience in a business environment.

• Hands-on proficiency with QuickBooks and working knowledge of Microsoft Excel.

• Experience supporting both accounts payable and accounts receivable functions.

• Ability to complete bank reconciliations and maintain accurate financial records with strong attention to detail.

• Solid organizational and time-management skills with the ability to work independently in a part-time on-site role.

• High school diploma or equivalent is required; additional education in business or accounting is preferred.

• Comfortable working on-site in Niskayuna and Latham, New York.