Purchasing Administrator II

Salary : $53,222.00 Annually
Location : General Headquarters (GHQ) - 100 North Senate Ave. IGCN, Indianapolis, IN
Job Type: Full Time
Job Number: 2026045
Division: Fiscal
Opening Date: 06/12/2026
Closing Date: 6/28/2026 11:59 PM Eastern


Job Description


To serve as a civilian employee of the Indiana State Police whose primary responsibility is to assist with management of the procurement of goods and services and manage contracts administration for the Indiana State Police Department, while developing cross-functional knowledge to support all purchasing roles as needed.

Job Duties

• Management of the contracts process, including preparation, review, routing, and monitoring of contract documents for compliance.
• Verify invoices against purchase orders so payments can be made to vendors.
• Communicate with commanders regarding procurement requests to ensure appropriate goods and services are received as requested.
• Review unliquidated requisitions and purchase orders in PeopleSoft to ensure they are correct.
• Assist with management of the contracts process, including preparation, review, routing, and monitoring of contract documents for compliance.
• Develop and maintain cross-training across all purchasing positions to serve as a resource and operational floater when needed.
• Supervise subordinate personnel.
• Assist with the management of purchasing related to the capital budget.
• Assist with serving as liaison between Indiana State Police and the Department of Public Works on all public works projects.
• Communicate with vendors as needed to complete procurement request.
• Analyze quote packages when received from vendors and select appropriate vendor.
• Enter requisitions and purchase orders in PeopleSoft.
• Verify invoices against purchase orders so payments can be made to vendors.
• Serve as liaison with ISP's Legal team for preparation, tracking, and administration of contracts and related amendments in accordance with state requirements.
• Oversee contract preparations, documentation, routing, and monitoring to ensure compliance with state requirements and continuity of services.
• Process supply orders for departments.
• Provide cross-coverage for other purchasing roles as needed to ensure continuity of operations.
• Supervise and counsel subordinate personnelas directed by the Head Procurement Agent.
• Provide procurement and contracts support to the Division Director.
• Perform other duties asrequired.

Job Qualifications

• Must be a high school graduate or equivalent G.E.D.
• Bachelor's Degree or 5 years of related work experience in a related field required.
• Knowledge of state procurement and basic contracts administration procedures.
• Ability to work with computerized word processing, spreadsheets, databases and specialized software.
• Ability to operate and maintain office equipment.
• Ability to maintain confidentiality.
• Ability to function independently.
• Must be able to access, input, retrieve and analyze information using a computer.
• Ability to communicate effectively, both verbally, and in writing.
• Must be able to organize, file and retrieve information.
• Must be able to proofread documents for accuracy.
• Must be able to work with minimal supervision, prioritize work and meet deadlines.
• Ability to learn and perform functions across multiple purchasing assignments to provide operational support as needed.

Must be able to successfully pass a background investigation. Applicants are asked to submit a complete work history. All applicants are required to submit copies of their high school transcript or GED certificate, any college transcripts, technical certificates, and a military DD214 (if applicable). Please attach these documents to your online application. If you are unable to attach these documents as requested, please email the documents to View email address on click.appcast.io and indicate your name and the position for which you have applied when forwarding all attachments.

• A retirement program is available through Indiana Public Retirement System (INPRS)
• Life Insurance coverage is available through American United Life at nominal rates.
• Group Hospitalization with medical insurance is available to those who desire this type of protection, with a portion of the premium paid by the State of Indiana.
• Employees receive 12 work days annual vacation leave with pay. Additional days are granted after 5, 10, and 20 years of service to a maximum of 25 days annually.

01


Have you used an illegal drug (other than marijuana), or abused an illegal drug within 3 years of this job vacancy announcement?

• Yes
• No

02


Have you used Adderall without a prescription within 1 year of this job vacancy announcement?

• Yes
• No

03


Have you used marijuana within 1 year of this job vacancy announcement?

• Yes
• No

04


Are you currently certified, registered, or licensed in any profession in Indiana? If yes, please attach a copy of your certification to the application.

• Yes
• No

05


Do you have supervisory experience that involves employment decisions (such as hiring, promotions, demotions and performance reviews), disciplinary actions and terminations?

• Yes
• No

06


Have you been discharged by any employer for reasons other than downsizing or layoff?

• Yes
• No

07


Do you have work experience using Microsoft Excel?

• No
• Yes - Beginner Level
• Yes - Intermediate Level
• Yes - Advanced Level

08


Do you have work experience using Microsoft Outlook?

• No
• Yes - Beginner Level
• Yes - Intermediate Level
• Yes - Advanced Level

09


Do you have work experience using Microsoft PowerPoint?

• No
• Yes - Beginner Level
• Yes - Intermediate Level
• Yes - Advanced Level

10


Do you have work experience using Microsoft Word?

• No
• Yes - Beginner Level
• Yes - Intermediate Level
• Yes - Advanced Level

11


Using the space provided, please explain how your experience, education, knowledge, skills and/or abilities have prepared you for this position. (Do not state: "See Resume")*If applying for a Forensic Scientist position, please state relevant coursework and/or any previous laboratory experience.*If applying for a Maintenance or Automotive Mechanic position, please state all relevant experience(i.e. cabinetry, masonry, plumbing, oil changes, transmissions, etc.)
Required Question