Events Coordinator

Job Description

Job Description

Events Coordinator

Schedule: Monday-Friday, 8:00am-5:00pm with evenings and weekends required for events

Through creativity, volunteerism, and philanthropy, we profoundly change the experiences of aging, illness, and grief – one family at a time.

At HopeWest we are committed to meeting the unique physical, emotional, and spiritual needs of our patients and families, ensuring they receive exceptional care and comfort during life’s most difficult moments.

As a nonprofit, philanthropy is key to helping support our mission and is raised through grants, individual and corporate gifts, events, and support from our retail businesses – Spoons bistro & bakery and Heirlooms for Hospice. We’re proud of our tradition of collaboration and innovation alongside our generous communities. It’s our friends and neighbors across the Western Slope who make this type of care possible for anyone in need.

The Event Coordinator is responsible for the planning, coordination, and successful execution of HopeWest fundraising, donor engagement, and mission-centered events across the organization’s service areas. This position serves as the primary project manager for HopeWest’s annual event calendar, ensuring events are organized, financially responsible, mission-aligned, and delivered with a high level of professionalism and attention to the guest experience.

The Event Coordinator manages event timelines, budgets within approved parameters, vendors, logistics, registration, auctions, event materials, volunteer coordination, sponsorship fulfillment, and post-event follow-up. The position works closely with the Chief Development Officer, Donor Relations, Marketing, regional teams, Facilities, volunteers, and community partners. The Coordinator ensures the operational execution necessary to deliver on those strategies.

Work occurs in office environments, HopeWest facilities, event venues, and community settings throughout HopeWest's service area. The position requires local and regional travel and regular evening and weekend work associated with events.

You Bring:

• Associate or bachelor's degree in Event management, hospitality, business administration, marketing, communications, non-profit management or related field preferred.
• Relevant professional experience may be considered in lieu of degree.
• Minimum of two (2) years professional event planning, coordination, hospitality, fundraising, event, or related experience preferred.
• Experience coordinating multiple events or projects simultaneously strongly preferred.
• Experience working with non-profit organizations, fundraising events, volunteers, sponsors, or community organizations preferred.
• Experience supporting large-scale events with multiple vendors and stakeholders preferred.
• Strong project management and organizational skills with the ability to manage multiple events, deadlines, and priorities simultaneously.
• Exceptional attention to detail and commitment to accuracy.
• Demonstrated ability to develop and manage event timelines, budgets, vendor relationships, and logistical plans.
• Strong interpersonal skills and ability to collaborate effectively with staff, volunteers, donors, sponsors, vendors, and community partners.
• Ability to remain composed, flexible, and solutions-oriented in fast-paced event environments.
• Strong written and verbal communication skills.
• Sound judgment and ability to recognize when issues require escalation to Development leadership.
• Ability to balance independent responsibility with collaborative decision-making.
• Ability to provide clear direction to event support staff and volunteers without formal supervisory responsibility.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft 365 and comfort learning donor, event registration, auction, and CRM systems; Raiser’s Edge experience preferred.
• Ability to work evenings and weekends as required by the event calendar.
• Able to lift and/or move up to 50 pounds and push/pull up to 50 pounds.

We Offer:

• Competitive pay range of $27.99-$30.97 per hour, depending on experience.
• UMR Health, Delta Dental, and Vision insurance effective the month following start date.
• Immediately start accruing PTO and medical leave.
• Colorado Family and Medical Leave Insurance (FAMLI) program.
• 15% discount at Spoons Bistro & Bakery, and Heirlooms locations.
• Up to 3% match on 403B retirement.
• Employer paid life insurance and EAP.
• Mileage reimbursement for work-related driving.
• Additional pay for bilingual fluency.
• Tuition reimbursement program

This position will remain open until filled.