Administrative Assistant

Job Description

Job Description

Administrative Assistant About the Role

Ace Pro Forestry Mulching & Land Management LLC is seeking a full-time Administrative Assistant in Conyers to support day-to-day administrative operations, sales proposal creation, and document management. This role helps keep workflows organized, ensures timely follow-through on paperwork, and provides responsive front-line phone support.

Success in this position means producing accurate proposals and documents, maintaining efficient records, supporting sales coordination, and communicating clearly with customers and team members.

Duties & Responsibilities

• Create and format sales proposals with clear, accurate information.
• Prepare, review, and organize paperwork to support ongoing projects and administrative workflows.
• Answer incoming phone calls and route inquiries to the appropriate team member.
• Support sales-related coordination by tracking requests and assisting with follow-up documentation.
• Maintain organized spreadsheets in Excel for schedules, statuses, and administrative tracking.
• Use QuickBooks to support administrative tasks such as data entry and record maintenance.
• Draft and edit documents efficiently using Microsoft Word, ensuring professional presentation.
• Coordinate administrative details to help ensure proposals and paperwork are completed on time.
• Verify information for accuracy and completeness before submission or internal handoff.
• Maintain confidentiality of sensitive information and follow internal process standards.

Requirements

• High school diploma or equivalent; additional education is a plus.
• 1+ years of administrative or office support experience.
• Proficiency with QuickBooks.
• Strong working knowledge of Excel.
• Experience creating sales proposals and supporting sales documentation.
• Efficient use of Microsoft Word for formatting, editing, and document preparation.
• Ability to manage multiple tasks with attention to detail and strong organization.
• Excellent communication skills, including professional phone etiquette.
• Comfort working in a fast-paced environment while maintaining accuracy.

Benefits

• Health insurance options
• Paid time off (PTO)
• Paid holidays (as applicable)
• Retirement plan options
• Opportunities for skill development and career growth
• Supportive, professional work environment

Compensation: $45,000 – $45,000 / year

Employment Type: Full-Time

Location: Conyers