Legal Administrative Assistant

Legal Administrative Assistant

Ballard Spahr LLP has an excellent opportunity for a legal administrative assistant with demonstrated litigation, technical, and administrative skills to work in our Washington, D.C. office. The selected individual will work within a team of LAAs to support the progression of cases to final disposition by creating electronic files, preparing and processing correspondence, memoranda, and complex legal documents, and performing other administrative functions. This hybrid position offers a work schedule of 3 days a week in the office.

Your Role:

• Maintaining schedules and calendars, making travel arrangements, and updating contacts.
• Working closely with attorneys and billing specialists on complex billing matters.
• New client intake and file maintenance utilizing the firm's electronic records management system.
• Preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions, and documents, as well as e-filing in various state and federal courts, both trial and appellate.
• Billing, travel coordination, and expense reimbursement.

What We're Looking For:

• Collaboration: Work collaboratively with team members by assisting other LAAs and fee earners on a regular basis.
• Time Management: Effectively plan, prioritize, and organize work to complete assignments and meet deadlines.
• Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.
• Communication: Strong verbal and written communication abilities.
• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Qualified applicants must possess top-notch accuracy, spelling, grammar, and proofreading skills. The ability to multitask is essential for success in this role. A willingness to take innovative approaches to administrative support will be considered a plus.

Required Experience:

This position requires a minimum of 3-5 years of litigation experience and a high degree of proficiency with Microsoft Office 2016, including Word, Excel, and Outlook. Experience with e-filing, document management, and time and billing systems is preferred. Familiarity with the State and Federal court systems is required.

The salary range for this position is from $95,000 to $100,000, which reflects the firm's good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate's experience and qualifications.

Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm's website.

Ready to Grow with Us?

If you are ready to play a vital role in the firm's success, we encourage you to apply and be a part of our commitment to excellence.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

The firm is not accepting resumes from search firms for this position.