Administrative Assistant I
Spectraforce Technologies
Job Title: Administrative Assistant I Location: Plant City, FL 33566 Duration: 5 Months Schedule: Monday through Friday 8:00 AM - 5:00 PM - 1-hour unpaid lunch break No overtime anticipated In-person interviews Job Summary: The Administrative Assistant I will provide administrative support for daily business operations, with a strong focus on data accuracy and organization. This role supports sales operations through data entry, invoicing, order processing, and export documentation management. Dress Code: Effective after Labor Day, the dress code is business casual, including:
- Jeans without tears or rips
- Polos or blouses
- No T-shirts
- Casual footwear (including casual tennis & boat shoes; athletic shoes are not permitted)
- Friday Exceptions: Athletic shoes, work-appropriate hats, work-appropriate T-shirts
- Perform accurate data entry and maintain records
- Process and manage invoicing activities
- Push orders through the warehouse fulfillment process
- Prepare and manage corresponding export documentation
- Maintain organized files and documentation
- Ensure accuracy and completeness of all administrative tasks
- Strong organizational skills
- Excellent attention to detail
- High level of accuracy in work
- 1-3 Years of Experience.
- Provides a variety of administrative and staff support services to an organizational unit. Performs a variety of clerical duties, which may include data entry, maintaining orders, preparing documents and paperwork for the warehouse, and other pertinent responsibilities.
- Other duties as assigned.
- Ability to read and comprehend instructions and correspondence.
- Able to write correspondence.
- Must have strong communication skills, both verbal and written.
- Apply common sense understanding to carry out instructions.
- Deal with problems involving several discrete variables in standardized situations.
- Proficient in Microsoft products (Word, Excel, Outlook). Knowledge of tables, formatting, formulas, etc.
- Excellent word-processing skills (50 - 60 wpm) and business writing ability, plus accurate and precise proofreading skills.
- Strong organization, analytical, attention to detail and follow-up skills.
- Must be able to work on multiple tasks concurrently and capable of working with little direct supervision.
- Will communicate with all levels.
- Strong sense of urgency and work ethic.
Vacancy posted 1 day ago
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