Administrative Support

Job Description:
Back Office Coordinator:
Skills Required:
Data Management:
Proficiency in entering, updating, and correcting personal and availability information in management systems.
Ability to identify and resolve address discrepancies regularly.
Report Generation:
Competence in running and backing up necessary reports, such as emergency plans and census data.
Document Processing:
Ability to handle and attach documents to appropriate records using digital systems.
Personnel File Management:
Understanding of the contents required in employee personnel files.
Ability to update personnel information for onboarding and annual requirements.
Survey Preparation and Compliance:
Familiarity with compliance and preparation requirements for internal and external audits.
Onboarding Coordination:
Ability to create onboarding packets, manage equipment orders and access setups, and schedule health screenings.
Office Administration:
Knowledge of required office signage and supply ordering procedures.
Capability to handle administrative office duties and phone coverage.
Financial Processes:
Understanding of accounts payable processes and invoice handling.
Safety and Equipment Management:
Ability to manage personal protective equipment orders and ensure accurate badge issuance.
Digital Consent and Logistics:
Proficiency in digital consent processes using platforms like DocuSign.
Capability to manage logistical arrangements for package delivery and document storage.
High-Level Job Description:
The Business Office Coordinator is responsible for ensuring efficient and compliant operations within the office. This includes managing administrative processes, data entry, reporting, and documentation. The coordinator plays a vital role in onboarding new employees and ensuring proper personnel file management. They are also tasked with maintaining compliance with survey requirements and overseeing financial transactions like accounts payable. Additionally, the role encompasses office administration duties, including managing supplies and reception functions, as well as handling digital consents and logistical arrangements. Overall, the Business Office Coordinator supports the smooth functioning of the office and contributes to achieving organizational goals. Home Care Home Base experience preferred.