Administrative Coordinator

Global Healthcare Services Inc | Full time

The Administrative Coordinator keeps the organization’s day-to-day operations aligned. Beyond individual support, this role manages workflows, vendors, and shared processes, making it a step up in scope and ownership from a standard assistant position.

Key responsibilities

• Coordinate schedules, meetings, and internal events for teams and departments
• Manage onboarding and offboarding paperwork and administrative workflows
• Track and manage vendors, subscriptions, supplies, and service agreements
• Maintain team calendars, directories, and internal documentation
• Serve as the point of contact for internal administrative requests and ensure timely resolution
• Create and update process guides, checklists, and standard operating procedures
• Coordinate with HR, finance, and operations on administrative needs
• Monitor deadlines across projects and follow up with owners
• Prepare reports on administrative metrics, requests, and workload
• Identify inefficiencies and recommend process improvements

Requirements

Required qualifications

• 2+ years in administrative, coordination, or office management roles
• Strong organizational, multitasking, and follow-up skills
• Proficiency with office suites and collaboration software
• Ability to document and improve processes

Preferred qualifications

• Experience coordinating across multiple teams or departments
• Familiarity with HR or onboarding systems
• Bachelor’s degree or equivalent experience