Legal Records Retention Administrator - Analyst III

The Analyst III serves as the Legal Records Retention Administrator (LRRA) in the Office of Legal Support Services - Case Management Section (CMS) and will serve as the primary point of contact for sensitive legal records retention policies, procedures, and best practices. The incumbent independently, or in a lead capacity, conducts research and analyzes legal records and data to ensure compliance with state mandates, the DOJ Administrative Manual, Department records retention policies, legal division Records Retention Schedules, and DOJ Records Management Coordinator (DOJRMC) requirements. The incumbent applies knowledge of the Office of the Attorney General’s 40+ legal practice areas, related policies and procedures, and legal support services to interpret and apply records retention requirements for a wide range of case types. The incumbent also analyzes and audits complex data within ProLaw to support accurate records classification, retention, and disposition, and works closely with Docketing, Legal Divisions, Quality Control and Data Integrity Team (CMSQC) Legal Support Services (LSS), and the DOJRMC. (DOJRMC) requirements. The LRRA should be knowledgeable of the Office of the Attorney General’s 40+ legal practice areas including its policies and procedures, as well as the wide range of legal support services provided to the legal enterprise. The LRRA works closely with Docketing, Legal Divisions, CMS Quality Control and Data Integrity Team (CMSQC), Legal Support Services (LSS) and the DOJRMC. You will find additional information about the job in the Duty Statement. Benefit information can be found on the CalHR website and the CalPERS website. Minimum Requirements You will find the Minimum Requirements in the Class Specification.

ANALYST III

Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Knowledge of legal case retention practices, including the State Records Management Act and its statutes; specifically, electronically imaged and reproduction standards Gov. Code 12276. Demonstrable experience supporting the DOJ law practice Paralegal or legal secretary experience and skills Ability to reconcile records spreadsheets against ProLaw to ensure consistency with Departmental legal cases. Strong analytical, writing, communication and interpersonal skills. Ability to develop DOJ Records Management case closing procedures and quality controls for scanning and digitizing paper records into ProLaw. Ability to work under pressure to meet deadlines and service levels. Ability to conduct and facilitate effective meetings to ensure workload is shared and completed timely #J-18808-Ljbffr State of California