CO Administrative Specialist

Job Title

Reporting directly to an assigned Manager, Coordinator, Lieutenant, or Sergeant, responsible for providing administrative support to an assigned division. Level I of II in Corrections Office Administrative Specialists.

Examples Of Work Performed

Provides coverage at a reception desk to assist visitors and callers

Ensures comprehensive filing systems are maintained and up to date

Retrieves, sorts, and distributes incoming mail and fax documents

Creates and maintains various reports, forms, worksheets, and informational materials

Enters and verifies data within applicable databases and systems

Performs special duties as assigned

Mail Room Assignment

Receives, sorts, and distributes mails collected from Post Office

Updates incoming and outgoing mail in Odyssey systems

Provides mailing supplies to inmates and department as needed

Monitors messages, photos, and postal messages from SmartJail system

Bond Services Assignment

Processes cash bonds and surety fee deposits and routes them to bank and other Williamson County offices

Tracks all incoming money, bond logs, court records and documents provided by bondsmen

Scans and emails notice of appearances to courts and issues bond fees refunds as necessary

Logistics Assignment

Orders uniforms, equipment and supplies for corrections officers and law enforcement as needed

Performs inventory duties of supplies and uniforms and assists with annual budget planning

Receives and monitors all incoming shipments and distribution and issues supplies to personnel

Organization Relationships

Reports directly to Sheriff's Office Manager, Lieutenant, Sergeant, or Coordinator

Direct Reports No

Physical Demands

Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying

Position may involve working day and/or evening shifts

Environmental Factors

Work is primarily indoors in an air-conditioned environment

Contact with persons accused or convicted of crimes

Contact with law enforcement officials and public

Irregular Hours

Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required

May be deemed essential personnel in the event of an emergency

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

Minimum Qualifications

High School diploma or equivalent

One (1) year of clerical experience in a professional office environment

Bond Services assignment: Working knowledge of financial applications

Licenses And Certifications

Required within thirty (30) days of employment

Valid driver's license

Bond Services Assignment: Criminal Justice Information Systems (CJIS) User Certification

Preferred Qualifications

Mail Room/Bond Services Assignments: One (1) year of directly related experience to assignment

Logistics Assignment: Two (2) years of logistical/supply experience in a similar environment (law enforcement, corrections, military)

Bilingual (Spanish)

Employment Testing

Employment is contingent on passing any post-offer pre-employment screening as listed below:

Criminal background check: Yes

Motor Vehicle Record check: Yes

Drug screening: Yes

Physical exam: No

Psychological exam: No

Additional: N/A

Supplemental Information

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone View phone number on click.appcast.io or visit our website at

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

Tobacco Free Workplace Policy

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.

Benefits

Williamson County offers a full range of employee benefit programs for eligible full-time employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; short- term disability and long-term disability insurance; and flexible spending accounts for health care and dependent care reimbursements.

To review our benefit options and associated costs, click here to visit our interactive benefits cost estimator.

The County also provides retirement benefits. Full-time & part-time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these basic employee benefits and retirement services, employees benefit from a variety of other programs including 12 paid holidays. For more details please contact Williamson County Human Resources at View phone number on click.appcast.io.

Williamson County, TX